Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into contract with Magnasync Moviola Corp, dba Filmtools, for the procurement and installation of video playback and scheduling equipment at the Ctv head-end site, for $145,503.00 (including $10,000 in contingency funding) for a period of one year from the date of a confirmed purchase order by the Columbus City Auditor’s office.
Currently, the City uses FastBreak 2000 four- channel television channel scheduling system. However, the equipment is no longer supported, and is near end of life. The new system will allow Ctv to have full high-definition signal flow throughout the system, allowing for easier scheduling, remote access, and video on demand services.
This one-year contract authorizes the purchase of hardware and associated equipment, installation services and an extended warranty. Subject to mutual agreement of all parties and authorized appropriation, the contract may be renewed for two (2) additional one-year terms.
In 2020, the Department of Technology solicited Requests for Proposal via RFQ016695. The two respondents were Filmtools and iVideo Technologies. The responses were evaluated and scored with Filmtools receiving the highest score for being the most responsive, responsible and best proposal.
Vendor Point Score Cost
Magnasync Moviola Corp (DBA Filmtools) 435 $135,503.00
iVideo 403 $142,718.05
This ordinance also authorizes the expenditure of $145,503.00 for the above-described purpose. Of this amount, $10,000.00 is for contingency funding.
EMERGENCY: The Department of Technology is requesting emergency designation to ensure the new system is implemented and tested prior to existing equipment reaching end of life and the potential for system failure.
FISCAL IMPACT:
Funding for the contract authorized by this ordinance is available and budgeted in the Information Services Capital Project Fund ($145,503.00).
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