Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to renew a contract to add funds for year two of a three year contract for Cost Per Copy Maintenance with Ohio Business Systems, Inc., in the amount of $12,500.00, and to authorize the Director of Public Service to execute contract modifications if needed to clarify terms and conditions of the contract or to implement program improvements and enhancements.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Ohio Business Systems, Inc.
2. CONTRACT COMPLIANCE
Ohio Business Systems, Inc. contract compliance number is CC004342 and expires 1/30/2022.
3. FISCAL IMPACT
This planned contract renewal and expenditure is appropriated in the Division of Refuse Collection's 2021 General Fund budget.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow timely execution of this contract, to prevent a lapse of repair and maintenance service for copiers located at all Division of Refuse Collection facilities.
Title
To authorize the Director of Public Service to renew the contract with Ohio Business Systems, Inc. for cost per copy maintenance services at Division of Refuse Collection facilities; to authorize the expenditure of $12,500.00 from the General Fund for the second year of a three year contract; and to declare an emergency. ($12,500.00)
Body
WHEREAS, the City of Columbus, Division of Refuse Collection requires copier repair and maintenance services at all of their facilities; and
WHEREAS, a one-year contract with two renewal options to perform these services was awarded to Ohio Business Systems, Inc.; and
WHEREAS, to authorize the option to renew the contract for year two of a three year contract; and
WHEREAS, it is necessary to add funds to the contract to pay for year two; and
WHEREAS, it is necessary to authorize the expenditure of $12,500.00 from the Division of Refus...
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