Explanation
This ordinance will authorize the Director of Recreation and Parks to enter into the second year of a three (3) year term with V.A.T., Inc. for transportation services. The contract is for a period of three (3) years beginning May 1, 2020 through April 30, 2023, subject to annual appropriations and approval of contract by the Columbus City Council.
Background: This ordinance will pay for costs associated with the provision of safe and reliable transportation services to participants in various Columbus Recreation and Parks programs and camps taking place throughout the year.
Bids were received by the Recreation and Parks Department on March 11, 2020 in response to RFQ015096 for transportation needs as follows:
Vendor Status Bid Amount
V.A.T., Inc MAJ Vehicle Type Hourly Rate
Conventional School Bus $58.00
Coach Bus $70.00
Passenger Van $50.00
Passage of this legislation will authorize the Director of the Recreation and Parks Department to enter into year two (2) of a three (3) year agreement with V.A.T., Inc for transportation services in the total amount of $71,000.00 for the period of May 1, 2021 through April 30, 2022 and to declare an emergency.
Emergency Justification: Emergency action is requested to ensure the timely provision of safe and reliable transportation of Recreation programming participants for the summer camp season.
Principal Parties:
V.A.T. Inc.
Paul Vellani, President
460 E. High St.
London, OH 43140
2047 Leonard Ave.
Columbus, OH 43219
614-252-5060 (Phone)
EIN: 31-1004545
Fiscal Impact: The amount of $71,000.00 is budgeted from the Recreation and Parks Operating Fund, 2285.
Title
To authorize the Director of Recreation and Parks to enter into contract with V.A.T., Inc. for transportation services; to authorize the expenditure of $71,000.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($71,000.00)
Body
WHEREAS, it is necessary for the Recreation and Parks Department to provide for transportation services to participants in various Columbus Recreation and Parks programs and camps taking place throughout the year; and
WHEREAS, bids were received by the Recreation and Parks Department on March 11, 2020 for transportation services and the award was made to V.A.T., Inc. on the basis of lowest, best and most responsive bidder; and
WHEREAS, it is necessary to authorize the expenditure of $71,000.00 within the Recreation and Parks operating fund 2285 for the purchase of transportation services; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with V.A.T., Inc to ensure the timely provision of safe and reliable transportation of Recreation programming participants for the summer camp season; NOW, THEREFORE
BE IT ORDAINED BY THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into the second year of a three (3) year contract in the amount of $71,000 with V.A.T. Inc. beginning May 1, 2021 and ending April 30, 2022, for the provision of transportation services.
SECTION 2. That the expenditure of $71,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Operating Fund 2285 per the account codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.