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File #: 0613-2021    Version: 1
Type: Ordinance Status: Passed
File created: 3/3/2021 In control: Public Utilities Committee
On agenda: 3/29/2021 Final action: 4/1/2021
Title: To authorize the Director of Public Utilities to renew an existing engineering agreement with DLZ Ohio, Inc. for the Lower Olentangy Tunnel Phase 1 & 2; to transfer within up to $479,602.00 and expend up to $1,979,602.00 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2020 Capital Improvements Budget for the Division of Sewerage and Drainage. ($1,979,602.00)
Attachments: 1. DLZ Schedule 2A-1 SWIF - 650724 RENEW3 V2, 2. ORD 0613-2021 Funding Template
Explanation

1. BACKGROUND: This legislation authorizes the Director of Public Utilities to renew an existing engineering agreement with DLZ Ohio, Inc. for the Lower Olentangy Tunnel Phase 1 & 2, CIP 650724-100000. The work for this project will include reviewing of existing information, preliminary field investigations, preliminary geotechnical investigation and preliminary design report have been completed under the original contract. A large portion of the detailed design, final geotechnical investigation, survey, and easement preparation were completed under Renewal No. 1. Completion of detailed design, production of specifications and bidding related services were completed with Renewal No. 2. This renewal will fund engineering services during construction.

Planning Area is 99-Citywide as the project is located within multiple community planning areas including Downtown, Near North/University and the West Olentangy community planning areas.

Renewal Information:

1.1 Amount of additional funds to be expended: $1,979,602.00
Original Contract $5,488,356.00
Renewal No. 1 $5,402,729.00
Renewal No. 2 $5,482,693.30
Renewal No 3 $1,979,602.00
CURRENT PROPOSED TOTAL $18,353,380.30

1.2 Reasons additional goods/services could not be foreseen.
This modification was anticipated

1.3 Reason other procurement processes are not used:
Substantial information and knowledge has been developed by the consultant through work performed during the first three years of work on this engineering agreement. If the work to be performed under this Renewal was to be bid out separately, tasks already completed would be performed repetitively causing significant delays and incurring additional cost. Also delays would put the City at risk of missing consent order deadlines.

1.4 How cost of modification was determined:
A scope of services, consistent with the original proposal and contract, was dev...

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