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File #: 0619-2021    Version: 1
Type: Ordinance Status: Passed
File created: 3/4/2021 In control: Public Utilities Committee
On agenda: 3/29/2021 Final action: 4/1/2021
Title: To authorize the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration/ Inspection Services Agreement with EMH&T, Inc., for the Division of Sewerage and Drainage’s Portage Grove Assessment Sanitary Sewer Improvement Project, to authorize a transfer and expenditure of up to $310,500.93 from the Sanitary General Obligation Bond Fund; and to authorize an amendment the 2020 Capital Improvements Budget. ($310,500.93)
Attachments: 1. ORD 0619-2021 Funding Template, 2. ORD 0619-2021 Utilization

1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration/Construction Inspection (CA/CI) Services agreement with Evans, Mechwart, Hambleton, and Tilton Inc. (“EMH&T”).

Funding for this modification will be for:

1.1. Amount of additional funds to be expended: $310,500.93
Original Agreement Amount: $ 521,938.79 PO216078 & PO216128
Modification 1 $ 340,200.00 PO222768 & PO222770
Modification 2 $ 265,476.00 PO231230
Modification 3 $ 144,797.71 PO232017
Modification 4 $ 638,637.08 PO241546
Modification 5 $1,220,302.58 PO254832, PO254835, PO254836, PO254837
Modification 6 (current) $ 310,500.93
Total (Orig. + Mod. 5) $3,441,853.09

1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0360-2020.

1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/construction inspection services for construction projects that bid during the three year (2020-2022) time frame.

1.4. How cost of modification was determined:
The cost of Modification No. 6 was determined by negotiations between EMH&T and the Division of Sewerage and Drainage.

This is a consent order project which will construct green infrastructure called for by the City’s Wet Weather Integrated Planning document.

3.0 FUTURE MODIFICATION(S): The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2020, 2021, and 2022.

4.0 CONTRACT COMPLIANCE INFO: 31-0685594 | Exp. 12/17/21 | MAJ | DAX #00...

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