Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Crack Sealing Product with DJL Material & Supply Inc. and ThorWorks Industries Inc. The Division of Infrastructure Management is the sole user for crack sealant. Crack Sealant is used by the Department of Public Service/Division of Infrastructure Management for repairs to asphalt throughout the City. The term of the proposed option contract would be approximately three (3) years, expiring April 30, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 4, 2021. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ017625). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
DJL Material & Supply, CC#006614 expires 6/4/2022, Items #1 & 2, $1.00
ThorWorks Industries, CC#030479 expires 2/11/023, Item#3, $1.00
Total Estimated Annual Expenditure: $50.000.00, Division of Infrastructure Management, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because without it the current contract expires on 4/30/2021.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase Crack Sealing Product with DJL Material & Supply Inc. and ThorWorks Industries Inc.; to authorize the expenditure of $2.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($2.00).
Body
WHEREAS, the Crack Sealing Product UTC will provide for the purchase of asphalt primer and sealant used to repair asphalt cracks in roads, parking lots and alleys throughout the City; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 4, 2021 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Crack Sealing Product before the current contract expires, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase Crack Sealing Product in accordance with Request for Quotation RFQ017625 for a term of approximately three (3) years, expiring 4/30/2024, with the option to renew for one (1) additional year, as follows:
DJL Material & Supply, Items# 1 & 2, $1.00
ThorWorks Industries, Items# 3, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.