Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Armored Car Services with Loomis Armored US, LLC. The Columbus City Treasurer is the primary user of armored car services. Armored Car Services are used for the pick-up and delivery of currency, bagged coin, checks and documents from various sites of the City of Columbus and the Franklin County Municipal Clerk. The term of the proposed option contract would be approximately 3 years, expiring March 31, 2024, with the option to renew for two (2) additional one-year periods on a year per year basis. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office will negotiate an agreement with Loomis Armored, USA, LLC. as they are the only other known provider of this service in the area. The other known provider is the City’s current contract holder and they have made changes to their contract terms and conditions that are non-negotiable and unacceptable to the City of Columbus. Therefore, a waiver is competitive bidding is being requested
The Purchasing Office is recommending award to the following company:
Loomis Armored US, LLC, CC# 034953 expires March 31, 2024, All Items, $1.00
Total Estimated Annual Expenditure: $100,000.00, The City Treasurer, the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance as the current contract is expiring and discussions with the current contract holder have not been successful and these services are needed for the safety and security for the transport of money, therefore this is being submitted for emergency action.
This company is not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
FISCAL ...
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