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File #: 0488-2021    Version: 1
Type: Ordinance Status: Passed
File created: 2/22/2021 In control: Environment Committee
On agenda: 3/29/2021 Final action: 4/1/2021
Title: To amend the 2020 Capital Improvement Budget; to authorize the Director of Finance and Management to establish a purchase order with ESEC Corporation for purchase of three Roll-off Hoist trucks for the Division of Refuse Collection; to authorize the expenditure of up to $611,856.30 from the Refuse Bond Fund; and to declare an emergency. ($611,856.30)
Attachments: 1. ORD 0488-2021 Roll-off Hoist Trucks

Explanation

1.  BACKGROUND

The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a contract with ESEC Corporation., in order to purchase three CNG-powered Roll-off Hoist trucks, for the Department of Public Service, Division of Refuse Collection.  This purchase will assist the Division with expediting bulk pick-up of large roll-off containers at multi-family units and apartment complexes. The City of Columbus, Fleet Management Division, approved the purchase of these three Roll-off Hoist trucks to replace equipment that has reached the end of its useful life of 10 years old.

 

The Purchasing Office advertised a competitive bid in accordance with Section 329.06 (RFQ017103) through Vendor Services.  The City received three bids that were received and opened on November 19, 2020, as follows: 

 

                     Company Name                                               Bid Amount                                 City/State                            Majority/MBE/FBE

ESEC Corporation                                   $611,856.30                              Columbus, OH                                   Majority                    

                        FYDA                                                                      $632,229.00                             Columbus, OH                                              Majority

                      Larson Group                                                  $677,238.00                           Cincinnati, OH                                              Majority

 

 

The award is to be made to ESEC Corporation., as the lowest and responsible and best bidder for all lines of its bid of $611,856.30.

 

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against ESEC Corporation.

 

2.  CONTRACT COMPLIANCE INFORMATION

The contract compliance number for ESEC Corporation is CC006602 and expires 04/15/2021. 

 

3.  FISCAL IMPACT

Funds for this purchase are available in the Refuse Bond Fund, Fund 7703, Project P520001-100000.  It is necessary to transfer budget authority between projects in 7703 to align authority and cash with the proper project.  Funds are appropriated. 

 

4.  EMERGENCY DESIGNATION

Emergency action is requested to expedite delivery of the roll-off hoist trucks for immediate use.

 

Title

To amend the 2020 Capital Improvement Budget; to authorize the Director of Finance and Management to establish a purchase order with ESEC Corporation for purchase of three Roll-off Hoist trucks for the Division of Refuse Collection; to authorize the expenditure of up to $611,856.30 from the Refuse Bond Fund; and to declare an emergency.  ($611,856.30)

 

Body

WHEREAS, the Purchasing Office opened an informal bid on November 19, 2020, for three Roll-off Hoist trucks for the Division of Refuse Collection; and

 

WHEREAS, the Division of Refuse Collection recommends an award to be made to the lowest, responsive, responsible, and best bidder, ESEC Corporation; and

 

WHEREAS, a purchase order will be issued by the Department of Finance and Management in accordance with the terms, conditions and specifications of RFQ017103 on file in the Purchasing Office; and

 

WHEREAS, it is necessary to authorize the transfer of funds within the Refuse Bond Fund to support the aforementioned equipment purchase; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Refuse Collection, in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order to expedite delivery of the equipment for immediate use, thereby preserving the public health, peace, property, safety and welfare; now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.                     That the 2020 Capital Improvements Budget authorized  by Ordinance 2521-2020 be amended as follows to establish sufficient authority for this project:

 

Fund / Project / Project Name / Current / Change / C.I.B. as Amended

7703 / P520001-100000 / 59-02 Mechanized Collection Equipment (Voted 2019 SIT Supported) / $4,930,000.00 / $611,856.30 / $4,318,144.00

 

7703 / P520001-100018 / Mechanized Collection - Roll-Off Trucks 2021 (Voted 2019 SIT Supported) $0.00 / $611,856.30 / $611,856.00

 

SECTION 2.  That the Director of Finance and Management be and is hereby authorized to establish a purchase order with ESEC Corporation for three Roll-off Hoist trucks, for the Division of Refuse Collection in accordance with specifications on file in the Purchasing Office.

 

SECTION 3.  That the expenditure of $611,856.30, or so much thereof as may be needed, is hereby authorized in Fund 7703 (Refuse Bond Fund), Dept-Div 5902 (Refuse Collection), Project P520001-100018 (Mechanized Collection - Roll-off Trucks 2021) in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.

 

SECTION 4.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 6.                     That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.