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File #: 0499-2021    Version: 1
Type: Ordinance Status: Passed
File created: 2/22/2021 In control: Administration Committee
On agenda: 3/29/2021 Final action: 4/1/2021
Title: To authorize the Human Resources Director to modify and extend the contract with the Dearborn National Life Insurance Company to provide funding for run off administrative fees from February 1, 2021 through January 31, 2022; to authorize the expenditure of up to $5,000.00 from the Employee Benefits Fund, or so much thereof as may be necessary, to pay the costs of said contract; and to declare an emergency. ($5,000.00)
Attachments: 1. 0499-2021Dearborn STD Attachment

Explanation

The Director of the Human Resources Department requests to modify and extend the existing contract with the Dearborn National Life Insurance Company for one year and to provide funding from February 1, 2021 through January 31, 2022 for this program.

In 2020, the City bid out the short term disability claim and administrative program. The current incumbent, Dearborn National Life Insurance Company, will no longer be the provider for this program effective February 1, 2021. However, it is necessary to pay new claim administrative fees associated with claims not yet received by January 31, 2021, but have a short term disability date of January 31, 2021 and prior. Therefore, funding needs to be encumbered to do so. The new claim administrative fees are charged at $500.00/claim.
The prior contract modification, authorized in Ord. 0052-2021, authorized expenditures for run off claim fees as of January 31, 2021. The run off claims associated with that modification are charged at $200.00/claim.
The maximum administrative fees for this modification from February 1, 2021 through January 31, 2022 will not exceed $5,000.
Emergency action is requested to ensure funding is available to fund new claim administrative fees associated with the end of the current contract.

FISCAL IMPACT: Funding is available in the 2021 Employee Benefits Fund for this contract.

Title

To authorize the Human Resources Director to modify and extend the contract with the Dearborn National Life Insurance Company to provide funding for run off administrative fees from February 1, 2021 through January 31, 2022; to authorize the expenditure of up to $5,000.00 from the Employee Benefits Fund, or so much thereof as may be necessary, to pay the costs of said contract; and to declare an emergency. ($5,000.00)

Body

WHEREAS, it is in the best interest of the City of Columbus to modify and extend the existing contract with The Dearborn Life Insurance Company for one year from Febru...

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