Explanation
Background:
This legislation authorizes the Franklin County Municipal Court, Clerk of Court (hereinafter "Municipal Court Clerk") to enter into the second renewal year with Vaske Computer, Inc. for Oracle software licenses, maintenance and support services for $59,315.24.
Ordinance 1195-2019 authorized the Municipal Court Clerk to enter into the (1) year contract with an option to renew for three (3) additional one (1) year terms with Vaske Computer, Inc. for Oracle software licenses, maintenance and support services in the amount of $54,887.47.
Bid Information:
A formal bid process for the Oracle services was conducted through RFQ012081 in accordance with Columbus City Code. The Municipal Court Clerk received two (2) proposals. The proposals were reviewed by a committee of three and evaluated in accordance with the committee's criteria. Vaske Computer, Inc. achieved the highest score. In agreement with the committee, the Municipal Court Clerk awarded the bid to Vaske Computer, Inc.
Compliance number: Vaske Computer, Inc. compliance # 41-1755909
Expiration Date: 4/22/2021
Vendor Number: 007862
Contracts:
Ordinance: 1195-2019; PO172874; $54,887.47
Ordinance: 0799-2020; PO225036; $57,062.95
Ordinance: 0606-2021; $59,315.24
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency: There is an immediate need to enter into a contract with Vaske Computer, Inc. for the continuity of Oracle software licenses updates, maintenance and support services.
Fiscal Impact: The amount of $59,315.24 is available within the Municipal Court Clerk Computer Fund.
Title
To authorize the Municipal Court Clerk to renew the contract with Vaske Computer, Inc. for the Oracle software licenses, maintenance and support services; to authorize the expenditure of $59,315.24 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($59,315.24)
Body
WHEREAS, Ordinance1195-2019 authorized the Municipal Court Clerk to enter into the one year contract with an option to renew for three additional one year terms with Vaske Computer, Inc. for Oracle software licenses, maintenance and support services; and
WHEREAS, this ordinance is seeking approval for the second of three allowed contract renewals; and
WHEREAS, it is necessary to renew the contract with Vaske Computer, Inc. for ongoing Oracle software licenses, maintenance and support services for the Municipal Court Clerk case management system; and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk's Office in that it is immediately necessary to authorize the Municipal Court Clerk to renew the contract with Vaske Computer, Inc. for ongoing and uninterrupted software license updates and support services, thereby preserving the City's public health, peace, safety, and welfare; NOW,THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be, and is hereby, authorized to renew the contract with Vaske Computer, Inc. for Oracle software maintenance and support services.
SECTION 2. That the expenditure of $59,315.24 or so much thereof as may be necessary, is hereby authorized in Fund 2227 (Computer Fund), Dept-Div 2601 (Municipal Court Clerk), Object Class 03 (contractual services), per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections be paid upon order of the Municipal Court Clerk, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.