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File #: 0624-2021    Version: 1
Type: Ordinance Status: Passed
File created: 3/4/2021 In control: Finance Committee
On agenda: 3/29/2021 Final action: 4/1/2021
Title: To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase General Contracting for Maintenance, Service, Repairs and Renovations of the interiors and exteriors services of various City of Columbus buildings with Elford Inc. and 2K General Co.; to authorize the expenditure of $2.00 to establish the contracts from the General Fund; and to declare an emergency. ($2.00)
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase General Contracting for Maintenance, Service, Repairs and Renovations of the interiors and exteriors services of various City of Columbus buildings for the Department of Finance and Management, Division of Facilities Management and all city agencies. The term of the proposed option contracts would be two (2) years, expiring July 31, 2023. These contracts will provide general contracting services for various projects over and above the means (operating cost or time) of the Facilities Management in-house maintenance staff and provide such services to other divisions who request and are not serviced by the Facilities Management in-house staff. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670.

A formal best value proposal (BVP) was solicited for these services and proposals were evaluated by a three (3) member committee, based upon various criteria including competence, quality and feasibility, ability and past performance resulting in an award recommendation to 2K General Co. and Elford Inc.

BID INFORMATION: Request for Quote RFQ016830 was advertised and proposals were opened on November 12, 2020. Six (6) responses were received.

An evaluation committee consisting of one representative from the Division of Facilities and two (2) from the Department of Finance and Management. Each member of the committee scored and ranked written proposals submitted by the offerors. The top four (4) offerors were invited to make oral presentations and then submitted pricing. After evaluating all offers and viewing four presentations, in compliance with Columbus City Code 329, the committee submitted final rankings and selected two (2) finalist to negotiate terms.

Elford Inc. and 2k General Co. received the highest scores, with 125.7 and 125 points of 1...

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