Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/ Purchase Agreements and Ohio STS with AT&T for various communication services; and to authorize the expenditure of $273,096.00. The contracts to be established from universal term contracts/purchase agreements:
AT&T Centrex Services PA000809 (COM56-Centrex-01)
AT&T Data Services PA000901 (COM58-Data-01)
AT&T State Contract PA001671
The Department of Technology has a need for funding of these services that will exceed $100,000.00 in the current fiscal year. The funding provided by this ordinance, in accordance with the terms and conditions established within the original contracts, will cover charges associated with data and Centrex connectivity services, communication circuits, local telephone services, and the MDA savings agreement.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: AT&T CC#/FID#: 34 - 0436390 Expiration Date: 3/31/2021
City Account DAX Vendor Number: 006413
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
In the years 2019 and 2020, The Department of Technology (DoT) legislated $269,000.00 and $232,000.00 respectively for each year. This legislation (2021) will establish funding in the amount of $30,000.00 for services associated with Gigaman, $150,000.00 for services associated with data services, $89,640.00 for Centrex and telephone services, and an additional $3,456.00 for services. The total amount to be expended is $273,096.00. Funds are budgeted with the Department of Technology, Information Services Division, Information Services Operating fund and the Department of Technology, Information Services Operating fund - direct charge budget.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/ Purchase Agreements and Ohio State Term Schedule (STS) Master Service Agreement with AT&T for data transport services, Centrex services, communication circuits, local telephone services, and the MDA savings agreement; to authorize the expenditure of $273,096.00 from the Department of Technology, Information Services Division, Information Services Operating Fund and the Department of Technology, Information Services Operating fund - direct charge budget; and to declare an emergency. ($273,096.00)
Body
WHEREAS, the Department of Technology has a need for services associated with Gigaman for data transport service, Centrex services, communication circuits, local telephone services, and MDA savings, all of which are provided by AT&T; and
WHEREAS, these services will provide and support citywide data connectivity, along with local telephone services for the Department of Technology; and
WHEREAS, the Purchasing Office has established Universal Term Contract Purchase Agreements with AT&T and is authorized to utilize (STS) State of Ohio Master Service Agreement #MSA0022, therefore allowing the Finance and Management Director to establish purchase orders on behalf of the Department of Technology for these services totaling $273,096.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement for various communication and support services in order to maintain uninterrupted services from the supplier, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Finance and Management Director be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/ Purchase Agreements and a State of Ohio STS authorized under ordinance 0427-2016 passed 03/17/2016 for a total of $273,096.00, on behalf of the Department of Technology, for data transport services associated with Gigaman that provide and support citywide data connectivity, Centrex services, communication circuits, local telephone services, and MDA savings, all of which are provided by AT&T.
SECTION 2: That the expenditure of $273,096.00, or so much thereof as may be necessary, is hereby authorized to be expended from: (See attachment 0653-2021 EXP)
AT&T Data Services
Dept.: 47 | Division: 47-02 | Fund: 5100 | Sub Fund: 510001 Object Class: 03 | Main Acct: 63952 | Program code: IT005 | Amount: $150,000.00
AT&T Centrex Services
Dept.: 47 | Division: 47-02 | Fund: 5100 | Sub Fund: 510001 | Object Class: 03 | Main Acct: 63952 | Program code: IT005 | Amount: $89,640.00
AT&T Gigaman Services
Dept.: 47 | Division: 47-02 | Fund: 5100 | Sub Fund: 510001 | Object Class: 03 | Main Acct: 63952 | Program code: IT005 | Amount: $30,000.00
Dept.: 47 | Division: 47-01 | Fund: 5100 | Sub Fund: 510001 | Object Class: 03 | Main Acct: 63952 | Program code: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1303 |Amount: $3,456.00
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.