Explanation
This ordinance authorizes the Director of the Finance and Management Department, on behalf of the Department of Technology (DoT), to establish a purchase order with Brown Enterprise Solutions, LLC, utilizing State Master Cloud Service Agreement -- MCSA0016, with the understanding that the State is intent on extending the agreement through June 29, 2021, for the procurement of various Adobe software application products through a Large Government Agency agreement (LGA).
Adobe has historically focused upon the creation of multimedia and creativity software products, with a more recent foray towards digital marketing software. Adobe is best known for its Photoshop image editing software, Acrobat Reader and Acrobat, the Portable Document Format (PDF), and Adobe Creative Suite, as well as its successor Adobe Creative Cloud. Adobe software is used by City departments to improve efficiency and enhance communications.
Several city agencies benefit from the use the Adobe products and the above-described Master Cloud Service Agreement, including, but not limited to Building and Zoning Services, Health, Public Service and Public Utilities. Purchasing Office approval for use of the Master Cloud Agreement was given, via email, on February 16, 2021.
In accordance with current city policy, three bids were solicited via the Carahsoft Technology Corp. state managed contract. Bid were received from Brown Enterprise Solutions, LLC and Software House International. Digitek, the only other provider of these products on this contract, did not respond, and was deemed non-responsive. DoT recommends that the bid be awarded to Brown Enterprise Solutions in the amount of $108,191.36.
The one-year term of this contract/purchase order runs from March 30, 2021 to March 29, 2022.
This ordinance also authorizes the expenditure of $108,191.36 for the purchase of the above-described Adobe products.
FISCAL IMPACT:
The $108,191.36 requested for this purchase order is available and budgeted in the 2021 operating budgets noted in the attachment to this ordinance (see attachment 0823-2021EXP).
EMERGENCY DESIGNATION:
Emergency action is requested to initiate service from the contractor to avoid delay in services provided.
CONTRACT COMPLIANCE:
Vendor Name: Brown Enterprise Solutions, LLC
CC#: 90-0353698 Expiration Date: 12/31/2023
DAX Vendor Acct.: # 010668
Title
To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Brown Enterprise Solutions, LLC, utilizing State Master Cloud Service Agreement -- MCSA0016 for the procurement of various Adobe software application products through a Large Government Agency agreement (LGA) for the Department of Technology and various other city agencies; to authorize the expenditure of $108,191.36 for the above-describe purpose, and to declare an emergency. ($108,191.36)
Body
WHEREAS, various city agencies utilize Adobe products in their daily operations; and
WHEREAS, the current Adobe contract expires on March 29, 2021; and
WHEREAS, in accordance with current city policy, three bids were solicited via a Carahsoft Technology Corp. State Master Cloud Service Agreement -- MCSA0016 for adobe products; and
WHEREAS, only two bids were received in response to the above-mentioned solicitation; and,
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with Brown Enterprise Solutions, LLC, utilizing State Master Cloud Service Agreement -- MCSA0016, to procure various Adobe software application products through a Large Government Agency agreement (LGA); and
WHEREAS, it is also necessary to authorize the expenditure of $108,191.36 for the purchase of the above-described Adobe products; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Brown Enterprise Solutions, LLC, utilizing State Master Cloud Service Agreement -- MCSA0016, to procure various Adobe software application products at a cost of $108,191.36, thereby preserving the public health, peace, property, safety, and welfare;
NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish a purchase order with Brown Enterprise Solutions, LLC, utilizing State Master Cloud Service Agreement -- MCSA0016 for the procurement of various Adobe software application products through a Large Government Agency agreement (LGA) for the Department of Technology and various other city agencies at a cost of $108,191.36, for a term of one year, beginning March 30, 2021 through March 29, 2022.
SECTION 2. That the expenditure of $108,191.36, or so much thereof as may be necessary, is hereby authorized as provided on the attachment to this ordinance. (See attachment xxxx-2021EXP).
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.