Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to renew a contract to add funds for year two of a five year contract for Radio Repair & Maintenance with B&C Communications dba ComProducts, Inc., in the amount of $45,000.00, and to authorize the Director of Public Service to execute contract modifications if needed to clarify terms and conditions of the contract or to implement program improvements and enhancements. The Department of Public Service has an ongoing need for contractual services for communication equipment, radios, radio equipment repairs, and hardware installation related to GPS tracking technology, which are all vital to daily operations in the Department of Public Service, and the City of Columbus. This service contract provides these services for all vehicles in the Department of Public Service vehicle fleet, and is utilized primarily by the Division of Refuse Collection, and the Division of Infrastructure Management.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against B&C Communications dba ComProducts, Inc.
2. CONTRACT COMPLIANCE
ComProducts, Inc. contract compliance number is CC005879 and expires 12/21/2021.
3. FISCAL IMPACT
This planned contract renewal and expenditure is planned and appropriated in the Division of Refuse Collection's 2021 General Fund budget, the Street Construction Maintenance and Repair Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow timely execution of this contract, to prevent a lapse of repair and maintenance service for radios in the Department of Public Service vehicle fleet.
Title
To authorize the Director of Public Service to renew the contract with B&C Communications, dba Comproducts, Inc., for Radio Repair & Maintenance for vehicles in the Department of Public Service fleet; to authorize the expenditure of $45,000.00 for the second year of a five year contract; and to declare an emergency. (45,000.00)
Body
WHEREAS, the City of Columbus, Department of Public Service requires radio repair and maintenance services for the vehicle fleet; and
WHEREAS, a three year contract with two renewal options to perform these services was awarded to B&C Communications, dba Comproducts, Inc.
WHEREAS, to authorize the option to renew the contract for year two of a five year contract; and
WHEREAS, it is necessary to add funds to the contract to pay for year two; and
WHEREAS, it is necessary to authorize the expenditure of $25,000.00 from the Division of Refuse Collection from the General Fund, $20,000.00 from the Street Construction Maintenance and Repair fund to pay for year two of a five year contract; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Refuse Collection Division, in that it is immediately necessary to renew the contract with B&C Communications, dba Comproducts, Inc., to prevent a lapse in the contract and to allow the continuation of the service, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to renew a contract for year two of a five year contract with B&C Communications, dba Comproducts, Inc., 1740 Harmon Ave - Suite F, Columbus, OH 43223, to pay for the 2021 Radio Repair and Maintenance contract.
SECTION 2. That the expenditure of $25,000.00, or so much thereof as may be needed, is hereby authorized in Fund 1000, the General Fund, Object Class 03 (Purchased Services).
SECTION 3. That the expenditure of $20,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265, the Street Maintenance and Repair Fund, Object Class 03 (Purchased Services).
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.