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File #: 0723-2021    Version: 1
Type: Ordinance Status: Passed
File created: 3/16/2021 In control: Public Safety Committee
On agenda: 4/5/2021 Final action: 4/9/2021
Title: To authorize the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into contract with Intergraph Corporation for maintenance services for the CAD system in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $497,573.22 from the general fund; and to declare an emergency. ($497,573.22)
Attachments: 1. Financial Coding.pdf, 2. SoleSource Form Intergraph.pdf, 3. Sole Source Columbus OH (03.16.21).pdf
Explanation

BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Intergraph Corporation for Premium Maintenance Services for the Computer Aided Dispatching System (CAD) starting June 1, 2021 through May 31, 2022. CAD is used to assist in processing calls from the public to the Department of Public Safety's dispatch center (both Police and Fire). The system aids the call-takers and dispatchers by electronically moving pertinent data to the proper field personnel over voice or data communications. CAD also stores data for record-keeping purposes. The Director of Public Safety contracted with Intergraph Corporation in March 2010 to replace the City's CAD system. Intergraph completed the project and went live with the new CAD system in June 2011, and is in the process of completing a new CAD upgrade.

Contract Compliance: Contract Compliance Number # 63-0573222 Vendor#009804 -
Expiration 4/15/20222

Bid Information: Intergraph is the only known company that can provide maintenance and support for Fire's Emergency Alerting System; therefore, this contract is being executed in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
Emergency Designation: Emergency designation is requested to ensure the continued operation and maintenance of the CAD System.

FISCAL IMPACT: This ordinance authorizes the expenditure of $497,573.22 from the general fund for CAD maintenance services with Intergraph Corporation in accordance with the sole source procurement provisions of the Columbus City Codes. Funds are available in Support Services' general fund budget for this contract.

Total recent expenditures for CAD maintenance include:
2020: $695,156.01
2019: $408,513.36,
2018: $389,064.36
2017: $409,220.40

Title
To authorize the Director of the Department of Public Safety, on behalf of the Division of Support Services, to...

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