Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Strawser Paving Company for the Pedestrian Safety Improvements - Toronto Street Sidewalks project and to provide payment for construction, construction administration and inspection services.
This contract includes installing sidewalk, ADA curb ramps, 80 feet of retaining wall, minor storm upgrades, and replacing drive aprons on the south side of Toronto Street from Trevitt Street to North Champion Avenue, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is April 14, 2021. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on March 2, 2021, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Strawser Paving Company $368,957.16 Columbus, OH Majority
G&G Concrete Construction, LLC $408,343.20 Columbus, OH Majority
Shelly & Sands, Inc. $443,988.48 Columbus, OH Majority
Columbus Asphalt Paving, Inc. $460,311.24 Gahanna, OH Majority
Decker Construction Company $549,311.34 Columbus, OH Majority
Award is to be made to Strawser Paving Company as the lowest responsive and responsible and best bidder for their bid of $368,957.16. The amount of construction administration and inspection services will be $36,895.72. The total legislated amount is $405,852.88.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Strawser Paving Company is CC006114 and expires 1/14/2023.
3. PRE-QUALIFICATION STATUS
Strawser Paving Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
This is a budgeted expense within a reimbursable grant from the Ohio Department of Transportation in an amount up to $368,957.16 for construction. This amount will need to be appropriated within the Federal Transportation Grants Fund, Fund 7765, Grant #G592100 (Toronto Street 106396).
Public Service will contribute the remaining balance of $36,895.72 for inspection costs from the Streets and Highways Bond Fund, Fund 7704.
5. EMERGENCY DESIGNATION
Emergency action is requested to allow ODOT to encumber the grant funding before the end of the State’s fiscal year, making the grant funds available to fund this project when needed and to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To appropriate funds within the Federal Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Strawser Paving Company for the Pedestrian Safety Improvements - Toronto Street Sidewalks project; to authorize the expenditure of up to $368,957.16 from the Federal Transportation Grants Fund and up to $36,895.72 from the Streets and Highways Bond Fund to pay for the project; and to declare an emergency. ($405,852.88)
Body
WHEREAS, the Department of Public Service is engaged in the Pedestrian Safety Improvements - Toronto Street Sidewalks project; and
WHEREAS, the work for this project consists of installing sidewalk, ADA curb ramps, 80 feet of retaining wall, minor storm upgrades, and replacing drive aprons on the south side of Toronto Street from Trevitt Street to North Champion Avenue; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Strawser Paving Company will be awarded the contract for the Pedestrian Safety Improvements - Toronto Street Sidewalks project; and
WHEREAS, the Department of Public Service requires funding to be available for the Pedestrian Safety Improvements - Toronto Street Sidewalks project for construction expense along with construction administration and inspection services; and
WHEREAS, funds must be appropriated within the Federal Transportation Grants Fund; and
WHEREAS, it is necessary to authorize an expenditure of funds from the Streets and Highways Bond Fund and the Federal Transportation Grants Fund to pay for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to show City Council’s approval for this project to allow ODOT to encumber the grant funding before the end of the State’s fiscal year, making the grant funds available to fund this project when needed, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2021, the sum of $368,957.16 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5911 (Infrastructure Management), Grant #G592100 (Toronto Street 106396), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Strawser Paving Company, 1595 Frank Road, Columbus, OH 43223, for the Pedestrian Safety Improvements - Toronto Street Sidewalks project in the amount of up to $368,957.16 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $36,895.72.
SECTION 3. That the expenditure of $36,895.72, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P590105-100446 (Pedestrian Safety Improvements - Toronto Street Sidewalks), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $368,957.16, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5911 (Infrastructure Management), Grant #G592100 (Toronto Street 106396), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.