Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to renew and increase an existing Contract for Environmental Regulatory Compliance Support Services with GS-OH, Inc. in the amount of $166,300.00. This contract provides the Department of Public Utilities Environmental Management System (EMS) support in planning for and ensuring conformity with the ISO 14001:2015 standard by conducting internal annual environmental compliance and EMS audits, preparing for third-party audits (surveillance and re-certification), preparing and/or conducting environmental training, and providing general support for assessing and ensuring environmental regulatory compliance in order to sustain an effective EMS. In addition, the consultant will assist the Department of Public Utilities in managing its compliance with applicable environmental laws and regulations, including the Clean Water Act, the Clean Air Act, the Safe Drinking Water Act, the Resource Conservation and Recovery Act, the Comprehensive Environmental Response, Compensation, and Liability Act of 1980 (CERCLA), Ohio’s Voluntary Clean Up and Brownfields Laws and Regulations, and the Federal Insecticide, Fungicide, and Rodenticide Act. Such assistance will include all aspects of environmental permitting, preparation of Spill Prevention, Control, and Countermeasures Plans, preparation of Stormwater Pollution Prevention Plans, air emission surveys, air emission modeling, and other environmental compliance activities. The consultant will also conduct environmental system and compliance audits, perform tasks related to document control, aspects identification and scoring, the development of environmental management system and environmental training, provide Intelex software support for the Department of Public Utilities, Regulatory Compliance section.
The Department of Public Utilities publicly opened one bid on December 7, 2018. The proposal was reviewed by a three-member evaluation committee and their recommendation was submitted to the Director of Public Utilities on December 18, 2018. The Director of Public Utilities approved the recommendation.
The original contract, PO168284 was established in accordance with Request for Quotation RFQ010822 and authorized under Ordinance Number 0367-2019 and will expire April 15, 2020. In accordance with the bid specifications, the City and GS-OH, Inc. can renew the contract for an additional two (2) years on a year-to-year basis, subject to mutual agreement, availability of funding and approval of Columbus City Council.
The new contract expiration date will be April 15, 2022. This ordinance adds funding without extending the term of the contract. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be required.
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewals.
SUPPLIER: GS-OH, Inc, FID #62-1736493, Vendor #009789, Expires 2/4/2022. GS-OH, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract renewal No.2 is $166,300.00. Total contract amount including this renewal is $546,300.00
2. Reasons additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. This renewal and increase is to provide the additional funding necessary for the payment of services to be provided through 4/15/2022.
3. Reason other procurement processes were not used: Work under this renewal is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: A total of $166,300.00 in additional funding is budgeted and needed for this contract renewal for the Department of Public Utilities.
$174,135.16 was spent in 2019
$139,179.28 was spent in 2020
Title
To authorize the Director of Public Utilities to renew a contract for environmental regulatory compliance support services with GS-OH, Inc. for the Department of Public Utilities, to authorize the expenditure of $10,144.30 from the Power Operating Fund, $64,524.40 from the Water Operating Fund, $72,340.50 from the Sewerage System Operating Fund and $19,290.80 from the Stormwater Operating Fund ($166,300.00).
Body
WHEREAS, the Department of Public Utilities entered into a Contract for Environmental Regulatory Compliance Support Services; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ10822 with GS-OH, Inc. The Department of Public Utilities publicly opened one bid on December 7, 2018. The proposals were reviewed by a three-member evaluation committee and their recommendation was submitted to the Director of Public Utilities on December 18, 2018. The Director of Public Utilities approved the recommendation.
WHEREAS, the initial term of this contract was for the period of one (1) year from the date of execution by the City of Columbus. The contract specifications allow for an additional two (2) years on a year-to-year basis with funds being reviewed and approved. This is the second of the two one-year renewals. This contract shall not automatically renew. The parties agree that the City’s obligation for subsequent years is subject to and conditioned upon the approval of City Council, and appropriation and certification of funds by the City Auditor, and
WHEREAS, the vendor has agreed to renew and increase PO168284 at current prices and conditions, and
WHEREAS, this Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewals, and
WHEREAS, the expenditure of up to $166,300.00 or so much thereof may be needed is authorized; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to renew and increase a Contract with GS-OH, Inc. for Environmental Regulatory Compliance Support Services; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to renew and increase contract No. PO168284 with GH-OH, Inc. for Environmental Regulatory Compliance Support Services for the Department of Public Utilities, in accordance with the terms and conditions as shown in the agreement on file in the office of the Department of Public Utilities. Total amount of renewal No. 2 is $166,300.00. Total contract amount including this renewal is $546,300.00.
SECTION 2. That the expenditure of $166,300.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.