Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #1) the professional engineering services agreement with HNTB Ohio, Inc. for the SMART Lighting project (CIP 670878-100000), in an amount up to $622,886.47, for the Division of Power. This is for the design of Phase 1 for Smart Lighting. The Phase 1 project will be in the Hilltop neighborhood. The original contract performed the design of the Pilot project. Additional services to be provided include updating some current specifications that are required as the Smart Lighting project advances.
Planning Area is 53 (Greater Hilltop).
1.1 Amount of additional funds to be expended: $622,886.47
Original Contract (PO152108) $1,081,488.05
Modification #1 (current) $ 622,886.47
CONTRACT TOTAL $1,704,374.52
1.2. Reasons additional goods/services could not be foreseen:
This is a planned contract modification and the additional services were identified in the original contract ordinance.
1.3. Reason other procurement processes are not used:
Re-bid of the project will likely result in a higher project costs as much of the project history would be lost and would need to be rediscovered by another consultant unless the new RFP were won by the same consultant. In such a case, we would have missed significant time in acquiring and evaluating the new proposals without significant benefit.
1.4. How cost of modification was determined:
A cost estimate for the proposed scope of work was prepared by HNTB Ohio, Inc. and reviewed by the Division of Power.
2.0 PROJECT TIMELINE: The intent is this design will be completed in the fall of 2021 so the construction of this phase can begin early in 2022.
3.0 EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
4. CONTRACT COMPLIANCE NUMBER: 43-1628397 / MAJ/ Exp. 4/1/22/ Vendor No. 008025
5. ECONOMIC IMPACT: The addition of lighting within the project area would provide both a sense of safety and security to the residents. This may also deter criminal activity, which would lessen the financial impact on city resources, such as the Police and Fire departments.
6. FISCAL IMPACT: This legislation authorizes the expenditure of up to $622,886.47 from the Electricity G.O. Bond Fund 6303; a transfer within the Electricity G.O. Bond Fund 6303 of up to $271,330.19, and an amendment to the 2020 Capital Improvement Budget is necessary.
Title
To authorize the Director of Public Utilities to modify and increase an engineering agreement with HNTB Ohio, Inc., for professional engineering services relating to the SMART Street Lighting Project; to authorize a transfer of up to $271,330.19 and an expenditure of up to $622,886.47 from the Electricity G.O. Bond Fund; and to authorize an amendment to the 2020 Capital Improvements Budget. ($622,886.47)
Body
WHEREAS, the Department of Public Utilities, Division of Power wishes to modify and increase PO152108 with HNTB Ohio, Inc. for the SMART Street Lighting Project, to provide additional funding necessary for the second year of the contract, for use by the Division of Power, and
WHEREAS, it is necessary to authorize the transfer and an expenditure of up to $622,886.47 from the Electricity G.O. Bond Fund 6303, for the Division of Power; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvements Budget for purposes of providing sufficient authority for the aforementioned project expenditures; and
WHEREAS, this Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of the City Code pertaining to contract modifications, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power, to modify and increase the current contract for the SMART Street Lighting Project with HNTB Ohio, Inc., now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase a professional engineering services agreement with HNTB Ohio, Inc. 88 East Broad Street, Suite 1600, Columbus, Ohio 43215; for the SMART Lighting Project 670878-100000; for an expenditure up to $622,886.47 in accordance with the terms and conditions of the contract on file in the Office of the Division of Power.
SECTION 2. That the Director of Public Utilities is hereby authorized to transfer within up to $271,330.19 and expend up to $622,886.47 from the Electricity G.O. Bond Fund 6303 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2020 Capital Improvement Budget is hereby amended, as authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.