Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTC) for the option to purchase Traffic Pedestrian Signal Equipment with Path Master Inc., Baldwin & Sours Inc., and Peek Traffic Corp. The Division of Traffic Management is the sole user for Traffic Control Products. Traffic Pedestrian Signal Equipment is used to manage traffic pedestrian signal crossings on roadways and crosswalks throughout the City. The term of the proposed option contract would be approximately three (3) years, expiring 1/31/2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 11, 2021. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ017433). Four (4) bids were received.
The Purchasing Office is recommending award to the overall most responsive, responsible and best bidders as follows:
Path Master Inc., CC#006583 expires 12/22/2022, Items# 80 & 90, $1.00
Baldwin & Sours Inc., CC#004700 expires 10/7/2022, Items# 20-70 & 120-140, $1.00
Peek Traffic Corp., CC#000925 expires 6/5/2022, Items# 100 & 110, $1.00
Total Estimated Annual Expenditure: $40,000.00, Division of Traffic Management, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because without it the current contract expires on 3/31/2021.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into three (3) contracts for the option to purchase Traffic Pedestrian Signal Equipment with Path Master, Baldwin & Sours and Peek Traffic Corp.; to authorize the expenditure of $3.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($3.00).
Body
WHEREAS, the Traffic Pedestrian Signal Equipment UTC will provide for the purchase of signal modules and signal housings used to aid pedestrian traffic at crosswalks; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 11, 2021 and selected the overall most responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Traffic Pedestrian Signal Equipment before the current contract expires, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following three (3) contracts for the option to purchase Traffic Pedestrian Signal Equipment in accordance with Request for Quotation RFQ017433 for a term of approximately three (3) years, expiring 1/31/3021, with the option to renew for one (1) additional year, as follows:
Path Master Inc., Items# 80 & 90, $1.00
Baldwin & Sours Inc., Items# 20-70 & 120-140, $1.00
Peek Traffic Corp., Items# 100 & 110, $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.