Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Complete General Construction for the Intersection Improvements - Refugee Road at Winchester Pike project and to provide payment for construction, construction administration and inspection services.
This contract includes improvements to the intersection of Refugee Road at Winchester Pike to replace the existing traffic signal with a new mast arm pole signal. The signal will also be designed with radar detection, signal head back plates, and pedestrian accommodations. Roadway modifications will include adjustments to the southeast corner. The southern leg will be restriped to provide access management, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is May 7, 2021. The project was let by the Office of Support Services through Vendor Services and Bid Express. One bid was received on March 2, 2021, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Complete General Construction $567,862.86 Columbus, OH Majority
Award is to be made to Complete General Construction as the lowest responsive and responsible and best bidder for their bid of $567,862.86. The amount of construction administration and inspection services will be $68,143.54. The total legislated amount is $636,006.40.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Complete General Construction is CC006056 and expires 7/8/2021.
3. PRE-QUALIFICATION STATUS
Complete General Construction and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
A reimbursement grant from the Federal Transportation Grant Fund, Fund 7765, Grant #G591807 (Refugee Road at Winchester Pike 107240), in the amount of $511,076.58 will partially fund construction for this project. Funds will need to be appropriated.
Public Service will contribute a local share amount of $56,786.28 for construction and $68,143.54 for inspection, for a total of $124,929.82, from the Streets and Highway Bonds Fund, Fund 7704. An amendment to the 2020 Capital Improvement Budget and a transfer of cash and appropriation is necessary to align spending with the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2020 Capital Improvement Budget; to authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to appropriate funds within the Federal Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction for the Intersection Improvements - Refugee Road at Winchester Pike project; to authorize the expenditure of funds from the Streets and Highways Bond Fund and the Federal Transportation Grants Fund for the project; and to declare an emergency. ($636,006.40)
Body
WHEREAS, the Department of Public Service is engaged in the Intersection Improvements - Refugee Road at Winchester Pike project; and
WHEREAS, the work for this project consists of improvements to the intersection of Refugee Road at Winchester Pike to replace the existing traffic signal with a new mast arm pole signal, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Complete General Construction will be awarded the contract for the Intersection Improvements - Refugee Road at Winchester Pike project; and
WHEREAS, the Department of Public Service requires funding to be available for the Intersection Improvements - Refugee Road at Winchester Pike project for construction expense along with construction administration and inspection services; and
WHEREAS, Federal Transportation grant funds will be used to pay for a portion of this project; and
WHEREAS, funds must be appropriated within the Federal Transportation Grants Fund; and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, funds will need to be expended to pay for the Intersection Improvements - Refugee Road at Winchester Pike; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Complete General Construction to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvements Budget authorized by ordinance 2521-2020 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / C.I.B. as Amended
7704 / P530086-100043 / Intersection Improvements - Refugee Rd at Winchester Pike (Voted Carryover) / $13,000.00 / ($13,000.00) / $0.00
7704 / P530086-100034 / Intersection Improvements - Hamilton Road at Livingson Avenue Safety Project (Voted Carryover) / $19,964.00 / ($1,930.00) / $18,034.00
7704 / P538000-100000 / Intersection Improvements - Refugee Rd at Winchester Pike (Voted Carryover) / $110,000.00 / $14,930.00 / $124,930.00
SECTION 2. That the transfer of $13,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5913 (Traffic Management), Project P530086-100043 (Intersection Improvements - Refugee Rd at Winchester Pike), Object Class 06 (Capital Outlay) to Dept-Div 5913 Traffic Management), Project P538000-100000 (Intersection Improvements - Refugee Rd at Winchester Pike), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $1,930.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5913 (Traffic Management), Project P530086-100034 (Intersection Improvements - Hamilton Road at Livingson Avenue Safety Project), Object Class 06 (Capital Outlay) to Dept-Div 5913 (Traffic Management), Project P538000-100000 (Intersection Improvements - Refugee Rd at Winchester Pike), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2021, the sum of $511,076.58 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5913 (Traffic Management), Grant #G591807 (Refugee Road at Winchester Pike 107240), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Complete General Construction Company, 1221 East Fifth Ave, Columbus, OH 43219, for the Intersection Improvements - Refugee Rd at Winchester Pike project in the amount of up to $567,862.86 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $68,143.54.
SECTION 6. That the expenditure of $124,929.82, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P538000-100000 (Intersection Improvements - Refugee Rd at Winchester Pike), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $511,076.58, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5913 (Traffic Management), Grant #G591807 (Refugee Road at Winchester Pike 107240), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 8. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.