Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to renew a professional services contract with Epro Services, LLC for the fire safety and security service contract for year two of a possible four-year contract term. It also authorizes a contract modification for this contract so funds can be added to pay for the second year of services.
In 2020, the Department of Public Service solicited Requests for Proposals (Solicitation RFQ015135) for the fire safety and security service contract for the Department of Public Service, Divisions of Refuse Collection, Infrastructure Management, Design and Construction, and Traffic Management. The contract was to be used for repairing and/or replacing, inspecting, and monitoring all aspects of building fire safety systems and specialty equipment needs of the divisions. The 2020 service contract and PO222867-1 authorized the Director of Public Service to enter into a professional services contract with Epro Services, LLC, which was the bidder that submitted the proposal that scored the highest by the evaluation committee. The initial term of this contract was for one year with the option of three one-year renewals. Public Service would like to renew the contract to continue this service for year two of the contract and to add funds in the amount of up to $17,700.00 to pay for these additional services.
The original contract amount: $17,500.00 (PO222867-1)
The total of Modification No. 1: $17,700.00 (This Ordinance)
The contract amount including all modifications: $35,200.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Epro Services, LLC.
2. CONTRACT COMPLIANCE
The contract compliance number for Epro Services, LLC is CC002338 and expires 9/3/2022.
3. FISCAL IMPACT
This planned contract renewal and expenditure was budgeted in the General Fund, Street Construction Maintenance and Repair Fund, Private Construction Inspection Fund, and Public Construction Inspection Fund. Funding is appropriated for this expenditure in these funds.
4. EMERGENCY DESIGNATION
The department requests emergency designation for this ordinance to prevent interruption of services.
Title
To authorize the Director of Public Service to renew the fire safety and security service contract with Epro Services, LLC and to modify the contract to add funds to pay for the renewal; to authorize the expenditure of up to $17,700.00 from the General Fund, the Street Construction Maintenance and Repair Fund, the Private Construction Inspection Fund, and the Public Construction Inspection Fund for this renewal; and to declare an emergency. ($17,700.00)
Body
WHEREAS, the Department of Public Service, Divisions of Refuse Collection, Infrastructure Management, Design and Construction, and Traffic Management, need repairing and/or replacing, inspecting, and monitoring all aspects of building fire safety systems and specialty equipment; and
WHEREAS, the Director of Public Service executed the 2020 fire safety and security service contract with Epro Services, LLC for repairing and/or replacing, inspecting, and monitoring all aspects of building fire safety systems and specialty equipment for the Department of Public Service; and
WHEREAS, the contract is a one-year contract with three one-year renewals; and
WHEREAS, the Department of Public Service desires to renew the contract for year two of the contract term and to add funds to pay for the second year of services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to renew the contract with Epro Services, LLC for year two to prevent interruption of services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to renew the fire safety and security service contract with Epro Services, LLC for year two of the contract term, and to modify the contract to add up to $17,700.00 to pay for the second year of services.
SECTION 2. That the expenditure of $4,200.00 or as much thereof as may be needed, is hereby authorized in Fund 1000 (General Fund), Dept-Div 5902 (Refuse Collection), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $8,000.00 or as much thereof as may be needed, is hereby authorized in Fund 2265 (Street, Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $600.00 or as much thereof as may be needed, is hereby authorized in Fund 2241 (Private Construction Inspection Fund), Dept-Div 5912 (Design and Construction), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $1,400.00 or as much thereof as may be needed, is hereby authorized in Fund 5518 (Public Construction Inspection Fund), Dept-Div 5912 (Design and Construction), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $3,500.00 or as much thereof as may be needed, is hereby authorized in Fund 2265 (Street, Construction, Maintenance, and Repair Fund), Dept-Div 5913 (Traffic Management), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 7. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.