Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Double Z Construction Company for the Dublin Road Erosion Repair project and to provide payment for construction, construction administration and inspection services.
A Mayor’s Emergency letter was issued on March 10, 2021, to establish a contract with Double Z Construction Company for construction services in an amount of up to $76,542.00. The Department of Public Service will provide the administration and inspection services in an amount of up to $13,458.00 for a total amount of $90,000.00 needed for the repair. Significant erosion along Dublin Road due to large flood events forced the closure of the right eastbound lane. The erosion continues to worsen and is encroaching on the pavement. The erosion could soon expose a 36’ water main if not resolved before heavy spring rain, necessitating the need for an emergency repair.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Double Z Construction Company.
2. CONTRACT COMPLIANCE
The contract compliance number for Double Z Construction Company is CC005966 and expires 6/10/2021.
3. PRE-QUALIFICATION STATUS
Double Z Construction Company has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding in the amount of $90,000.00 is available and appropriated within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2020 Capital Improvements Budget is needed to match cash and to transfer budget authority to the proper project. A transfer of funds and appropriation between projects with Fund 7704 are necessary to align funding with the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested to make repairs to Dublin Road as quickly as possible to protect public infrastructure and ensure public safety.
Title
To amend the 2020 Capital Improvements Budget; to authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Double Z Construction Company for the Dublin Road Erosion Repair project; to authorize the expenditure of up to $90,000.00 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($90,000.00)
Body
WHEREAS, it has become necessary to enter into contract for an amount of up to $90,000.00 to provide funds for the Dublin Road Erosion Repair project to complete the necessary emergency repairs; and
WHEREAS, the work for this project consists of repairing significant erosion damage caused by large flood evens, and other work as may be necessary to complete the repairs in accordance with the plans and specifications set forth in the contract documents; and
WHEREAS, Double Z Construction Company will be awarded the contract for the Dublin Road Erosion Repair project; and
WHEREAS, the Department of Public Service requires funding to be available for the Dublin Road Erosion Repair project for construction expenses along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget to match cash and transfer cash and appropriation to provide funding for project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract with Double Z Construction Company to complete the needed repairs to Dublin Road to protect public infrastructure and ensure public safety, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvements Budget authorized by Ordinance 2521-2021 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P540006-100000 / Traffic Maintenance - Commodities (Voted Carryover) / $23,976.00 / $399,718.00 / $423,694.00 (to match cash)
7704 / P540006-100000 / Traffic Maintenance - Commodities (Voted Carryover) / $423,694.00 / ($90,000.00) / $333,694.00
7704 / P531053-100000 / Dublin Road Erosion Repair (Voted Carryover) / $0.00 / $90,000.00 / $90,000.00
SECTION 2. That the transfer of $90,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5913 (Traffic Maintenance), Project P540006-100000 (Traffic Maintenance - Commodities), Object Class 06 (Capital Outlay) to Dept-Div 5913 (Traffic Maintenance), Project P531053-100000 (Dublin Road Erosion Repair), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a contract with Double Z Construction Company, 2550 Harrison Road, Columbus, OH 43204, for the Dublin Road Erosion Repair project in the amount of $76,542.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $90,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Maintenance), Project P531053-100000 (Dublin Road Erosion Repair), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.