Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Burgess & Niple, Inc., to add additional funds for design of the Intersection Improvements - Safety General Engineering 2018.
Ordinance 3208-2018 authorized the Director of Public Service to enter into a professional services contract with Burgess & Niple, Inc. for the Intersection Improvements - Safety General Engineering 2018 project. The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to develop Safety Analysis, School Circulation Analysis/Plans, and perform Traffic Engineering, Roadway Engineering, Survey/Data Collection, and other safety work as needed.
This is an planned modification that is necessary to expand the capacity to perform various traffic analysis in an anticipated need to support the Vision Zero action plan adopted by City Council March 8, 2021. Some of the necessary tasks are already in progress so it was deemed to be more beneficial to modify the existing contract to complete tasks.
The original contract amount: $300,000.00 (PO152686, Ord. 3208-2018)
The total of Modification No. 1: $300,000.00 (This Ordinance)
The contract amount including all modifications: $600,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Burgess & Niple, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Burgess & Niple, Inc. is CC004425 and expires 2/21/2022.
3. FISCAL IMPACT
Funding in the amount of $300,000.00 is available within the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2020 Capital Improvements Budget and a transfer of cash and appropriation is necessary to align spending with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to avoid unnecessary delays in the continuation of design for this project.
Title
To amend the 2020 Capital Improvement Budget; to authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with Burgess & Niple in connection with the Intersection Improvements - Safety General Engineering 2018 project; to authorize the expenditure of up to $300,000.00 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($300,000.00)
Body
WHEREAS, contract no. PO152686 with Burgess & Niple, Inc., in the amount of $300,000.00, was authorized by ordinance no. 3208-2018; and
WHEREAS, it has become necessary to modify the contract in an amount up to $300,000.00 and provide additional funds for the Intersection Improvements - Safety General Engineering 2018 project; and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, funds will need to be expended to pay for the Intersection Improvements - Safety General Engineering 2018 project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with Burgess & Niple, Inc. to prevent delays in the project schedule, to preserve the safety of the traveling public thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvements Budget authorized by Ordinance 2521-2020 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P538006-100000 / Interesection Improvements - SR 161 at Karl Rd. (Voted 2019 SIT Supported) / $800,000.00 / ($300,000.00) / $500,000.00
7704 / P538002-100000 / Intersection Improvements - Safety General Engineering 2018 (Voted 2019 SIT Supported) / $0.00 / $300,000.00 / $300,000.00
SECTION 2. That the transfer of $300,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5913 (Traffic Management), Project P538006-100000 (Interesection Improvements - SR 161 at Karl Rd.), Object Class 06 (Capital Outlay) to Dept-Div 5913 (Traffic Management), Project P538002-100000 (Intersection Improvements - Safety General Engineering 2018), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Burgess & Niple, Inc., 5085 Reed Road, Columbus, Ohio 43220, for the Intersection Improvements - Safety General Engineering 2018 project in the amount of $300,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $300,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P538002-100000 (Intersection Improvements - Safety General Engineering 2018), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.