Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering services agreement with Black and Veatch Corporation for the Hap Cremean Water Plant (HCWP) Intake Structure and Low Head Dam Rehabilitation Project, Capital Improvements Project No. 690511-100000, Division of Water Contract No. 2086.
The overall agreement will provide professional engineering services for said project.
Work performed to date includes:
· Step 1 - Condition Assessment & Preliminary Design (initial contract)
· Step 2 - Detailed Design and Construction Bidding Services (renewal #1)
Renewal No. 2 (current) is for Step 3 - Engineering Services During Construction.
Planning Area: The dam and intake are integral elements of the treatment process and the Hap Cremean Water Plant serves multiple planning areas so the project planning area is “99 - Citywide”.
1.1 Amount of additional funds to be expended: $1,589,300.00
Original Contract Amount: $ 336,750.00 (PO097719)
Renewal #1: $1,471,800.00 (PO161007)
Renewal #2 (current) $1,589,300.00
Total (Orig. + Rens. 1-2): $3,397,850.00
1.2. Reason other procurement processes are not used:
Step 3 services were included in the RFP advertisement for which the Division received proposals in May 2017 from three interested firms. The current consultant has since gained detailed knowledge of the site and existing facilities, and has completed the detailed design / construction documents. Awarding this work to a new consultant would require duplication of some of the condition assessment and design work already performed, increasing project costs and extending the project schedule.
1.3. How cost of renewal was determined:
Black & Veatch and the City developed a scope of work for the Step 3 services based on the nature and estimated duration of the construction and the City’s needs. B&V then developed the estimated level of effort / ...
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