BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Farber Corporation for construction services in conjunction with various energy efficiency retro-commissioning and energy management related projects at six (6) municipal buildings:
City Hall, 90 W. Broad Street
Jerry Hammond, 1111 E. Broad Street
Central Safety, 120 Marconi Boulevard
Police Academy, 1000 N. Hague Avenue
Fire Training Academy, 3639 Parsons Avenue
East Central Health, 1180 E. Main Street
The purpose of this ordinance is to set aside funds to further the City’s energy efficiency and ongoing efforts to reduce greenhouse gas emissions. The City is seeking construction services to implement a selection of energy efficiency retro-commissioning measures at six (6) municipal building operation -City Hall, Jerry Hammond, Central Safety, Police Academy, Fire Training Academy, and East Central Health. This may include, but is not limited to, such items as: upgrading HVAC dampers and fans, cleaning of heating and cooling coils, upgrade of door seals, and updates to HVAC set points and building operational schedules.
Formal bids were solicited and the City received two (2) bids (0 F1, 0 MBE) on January 7, 2021 as follows:
Company City AS1/FBE/MBE Bid Amount
Faber Corporation Columbus EBOCC $769,073.00
Plug Smart Columbus N/A $1,218,115.00
Farber Corporation submitted the lowest bid of $769,073.00. The amount of the award will be $650,000.00. To stay within the original budget, alternate 1-$72,500 was eliminated and contingency was reduced by $46,573.00. The Office of Construction Management therefore recommends the bid award be made to the lowest, responsive and responsible bidder, Farber Corporation.
Farber Corporation Contract Compliance No. 31-0746886, expiration date November 24, 2022.
Fiscal Impact: This legislation authorizes the appropriation and expenditure of $650,000.00 from the Construction Management Capital Improvement Fund with Farber Corporation for construction services in conjunction with various energy efficiency retro-commissioning and energy management related projects at six (6) municipal buildings.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Farber Corporation for construction services in conjunction with various energy efficiency retro-commissioning and energy management related projects at six (6) municipal buildings; to authorize the appropriation and expenditure of $650,000.00 from the Construction Management Capital Improvement Fund. ($650,000.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a contract for construction services in conjunction with various energy efficiency retro-commissioning and energy management related projects at six (6) municipal buildings; and
WHEREAS, the Office of Construction Management solicited bids for this project and two firms submitted bids on January 7, 2021; and
WHEREAS, Farber Corporation was deemed the lowest, responsive, and responsible; and
WHEREAS, it is necessary to authorize the expenditure of $650,000.00 from the Construction Management Capital Improvement Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Finance and Management Director to enter into a contract with Farber Corporation for construction services in conjunction with various energy efficiency retro-commissioning and energy management related projects at six (6) municipal buildings; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with Farber Corporation for construction services in conjunction with various energy efficiency retro-commissioning and energy management related projects at six (6) municipal buildings.
SECTION 2. That the appropriation and expenditure of $650,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Construction Management Capital Improvement Fund 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.