Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract, on behalf of the Facilities Management Division, with Winnscapes for mowing and landscape maintenance services.
The Facilities Management Division solicited and received formal bids for mowing and landscaping services on February 26, 2019. Winnscapes was deemed the lowest, responsive, and responsible bidder and was therefore awarded the contract for mowing and landscaping services for locations under the purview of the Facilities Management Division. This contract was bid with four (4) annual contract renewal options. The Finance and Management Department would like to exercise the second (2nd) of the four (4) annual contract renewals.
Winnscapes Contract, FID: 31-1313521, CC# CC005033, expiration date September 17, 2021.
Emergency Designation: Emergency action is requested so that these landscaping services can continue without delay.
Fiscal Impact: This ordinance authorizes an expenditure of $263,276.64 from the general fund with Winnscapes for mowing and landscape maintenance services. The Facilities Management Division budgeted $200,000.00 in their 2021 general fund operating budget for these services. The additional funding will come from budgetary line-item surpluses within the Facilities Management Division. In 2019, Facilities Management expended $198,700.35 for mowing and landscaping services. In 2020, the division expended $264,295.50 for these services, which included a contract modification via Ordinance 2850-2020 that added mowing and landscape maintenance services for various new facilities that became operational in 2020, including Fire Station 35 located at 711 N. Waggoner Road and Police Substation 1 located at 8118 Sancus Blvd.
Title
To authorize the Finance and Management Director to renew a contract, on behalf of the Facilities Management Division, with Winnscapes for mowing and landscape maintenance services for facilities ...
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