Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety to enter into a contract with Idemia Identity & Security USA, LLC, formally Morpho Trak, Inc., to continue payments for the upgrade and technical support of the Automated Fingerprint Identification System (AFIS) for the Division of Police.
The City of Columbus entered into an agreement with Morpho Trak, Inc. in 2015 to upgrade the City’s 15 year old AFIS which was at approximately 90 percent capacity on fingerprint inventory. The agreement required the city to make lease payments to the vender over an eleven year period to cover the cost of the upgrade as well as to provide maintenance and technical support of the new system for the duration of the agreement. The new upgraded system, completed in 2016, provides technology that increases the Division’s latent fingerprint accuracy, meaning it provides the Division tools to help identify suspects quickly and more accurately. The Division of Police anticipates a significant increase in unsolved latent fingerprint hits just by using newer technology. The Division will be able to query searches to multiple agencies and databases which includes wanted person, persons of special interest, sexual offenders, and terrorist watch list.
Bid Information: The initial contract was awarded pursuant to the sole source provisions of Chapter 329 of Columbus City Code due to the proprietary nature of AFIS technology, and the prohibitive cost of conversion to a different system.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: CC028279 thru 3-5-2022
FISCAL IMPACT: This ordinance authorizes an expenditure of $944,027.00 to continue payments for the upgraded Automated Fingerprint Identification System (AFIS). The General Fund and Special Income Tax Fund will be used for this expenditure. A total of $991,703.00 was encumbered and spent in the first year of this upgrade for the maintenance and upgrade of the system. The total cost of the AFIS upgrade will be $10.6 million, funded over an eleven (11) year period pursuant to Ordinance 2715-2015. Half the cost of the entire system will be reimbursed by Franklin County pursuant to Ordinance 2695-2015. The City of Columbus will fund the annual cost of the AFIS upgrade and then receive reimbursement from Franklin County for their half of the cost. This is year six (6) of the eleven (11) year period.
Title
To authorize the Director of Public Safety to enter into contract with Idemia Identity & Security USA, LLC., to continue payments for the upgraded Automated Fingerprint Identification System (AFIS) for the Division of Police in accordance with the sole source provisions of Columbus City Code; to authorize the appropriation of $472,013.50 within the Special Income Tax Debt Fund; and to authorize an expenditure of $944,027.00 from the General Fund and Special Income Tax Fund. ($944,027.00)
Body
WHEREAS, it is necessary to authorize the appropriation of funds within the Special Income Tax Debt Fund; and,
WHEREAS, the Division of Police needs to continue to make annual payments to Idemia Identity & Security USA, LLC. for the upgraded Automated Fingerprint Identification System (AFIS); and,
WHEREAS, the upgrade to AFIS was conducted in accordance with sole source provisions of Chapter 329 due to the proprietary nature of the technology and prohibitive cost of conversion to a different system and fingerprint database; and,
WHEREAS, AFIS is an invaluable tool for law enforcement in the identification of fingerprints; and,
WHEREAS, the City of Columbus will be reimbursed by the Franklin County Commissioners for half the annual cost of this upgrade; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized to enter into contract with Idemia Identity & Security USA, LLC., for the upgrade of the Automated Fingerprint Identification System (AFIS) for the Division of Police, Department of Public Safety in accordance with the sole source provisions of Columbus City Code.
SECTION 2. That from the unappropriated monies in the Special Income Tax Debt Fund No. 4430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2021, the sum of $472,013.50 is appropriated to the Division of Police, Department of Public Safety per the accounting codes attached to this legislation.
SECTION 3. That the expenditure of up to $472,013.50, or so much as thereof as may be needed, be and is hereby authorized from the Special Income Tax Debt Fund and that the expenditure of up to $472,013.50 or so much thereof as may be needed, be and is hereby authorized from the Division of Police General Fund, to pay Idemia Identity & Security USA, LLC., for the upgrade of the Automated Fingerprint Identification System (AFIS) per the accounting codes attached to this legislation for a total expenditure of $944,027.00.
SECTION 4. That said agreement shall be awarded in accordance with sole source provisions of City Code Chapter 329.
SECTION 5: That the monies in the foregoing sections shall be paid upon order of the Director of Public Safety and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.