Explanation
BACKGROUND:
This ordinance authorizes retroactively the Director of the Department of Technology (DoT) on behalf of the Columbus Public Health Department to enter into contract with QUEUE-IT for the purchase of Queue-it PRO subscription software. As part of the Columbus Public Health Department's continued response to the COVID 19 crisis and the need to vaccinate the public in a rapidly increasing vaccination distribution environment, it was necessary to procure the Queue-it Pro subscription software. This software subscription assists in alleviating long wait times and delays in registering for vaccine appointments. Due to the urgency of the need, the Department of Technology and Columbus Public Health Department identified a solution being used by other providers in Columbus, Ohio and nationwide which helped to mitigate much of the issues by creating a "waiting queue" for citizens who log-on for vaccinations, https://queue-it.com/. Due to the urgency of the need, a Mayor’s Emergency was authorized and purchase order PO264999 was confirmed by the Columbus City Auditor’s Office. The term of the contract is 4/1/2021 to 3/31/2022, in the amount of $44,563.20.
FISCAL IMPACT:
The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Operating Fund
EMERGENCY:
Emergency designation is being requested for this purchase due to the urgency of the need to alleviate long delays for citizens requesting COVID 19 vaccinations.
CONTRACT COMPLIANCE:
Vendor Name: QUEUE-IT W-8BEN-E on file Expiration Date: 03/23/2023
(DAX Vendor Acct. #: 035242)
Title
To authorize the Director of the Department of Technology to enter into contract with QUEUE-IT for the purchase of Queue-it PRO subscription software; to authorize the expenditure of $44,563.20 from the Department of Technology, Information Services Division, Operating Fund; and to declare an emergency. ($44,563.20)
Body
WHEREAS, the DoT on behalf of CPH reviewed various options to assist in the need to acquire a queue system software; and
WHEREAS, the DoT determined QUEUE-IT offered most responsive product to assist in CPH meeting its goals; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology to enter into contract with QUEUE-IT for the purchase of Queue-it PRO subscription software, for the term period of one year (04/01/2021 to 03/31/2022), at a cost of $44,563.20 and;
WHEREAS, an emergency existed in the usual daily operation of the Columbus Public Health Department it was immediately necessary to request Mayor’s Emergency authorization for the Director of the Department of Technology to enter into contract with Queue-it for the purchase of Queue-it PRO subscription software and thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into contract with Queue-it for the purchase of Queue-it PRO subscription software. The term period for the contract shall be one year 04/01/2021 to 03/31/2022, at a total cost of ($44,563.20)
SECTION 2: That the expenditure of ($44,563.20), or so much thereof as may be necessary, is hereby authorized from existing PO264999 per the Mayor’s Emergency.
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.