Explanation
This ordinance authorizes the first of two renewals of two contracts first authorized by Ordinance 1205-2020. This ordinance, passed on June 1, 2020, authorized entering into contracts with Woolpert Inc. and EMHT to provide professional GIS services in support of the Departments of Public Utilities, Public Service, Neighborhoods, Development, and Technology’s GIS applications and projects. The single point coordination and management of this contract by DoT increases efficiencies. Additionally, the award of the project to two vendors provides flexibility as it allows for pulling resources from two companies.
The aforementioned contracts were for one year with two-one year renewal options. This ordinance authorizes the first of the two options to renew, and will begin on June 15, 2021 and end on June 15, 2022. EMH&T’s agreement will provide up to $30,000.00 in services and Woolpert’s agreement will provide up to $346,000.00 in services. Total expenditures for these services, as authorized by this ordinance, are not to exceed $376,000.00.
This ordinance also authorizes the expenditure of up to $376,000.00 for the above-described purpose.
FISCAL IMPACT:
Funds for these contracts are available and budgeted the Information Services Operating Fund and/or the respective direct charge allocations of the above-named departments. With passage of this ordinance, in aggregate, a total of $807,000.00 will have been legislated for these contracts for the above-mentioned purpose. This amount is broken down as follows:
Original Ordinance - 1205-2020: $431,000.00
Renewal #1 - Ordinance. - 0927-2021: $376,000.00
Total: $807,000.00
CONTRACT COMPLIANCE:
Woolpert Inc. : CC# 20-1391406 Expiration- 4/18/2021
DAX#- 001040
EMH&T : CC# 31-0685594 Expiration- 12/17/2021
DAX#-004214
Title
To authorize the Director of the Department of Technology to renew contracts with Woolpert, Inc. and EMH&T for professional services in support of the Departments of Public Utilities, Public Service, Neighborhoods, Development, and Technology’s GIS applications and projects; and to authorize the expenditure of $376,000.00 from the Department of Technology, Information Services Operating Fund. ($376,000.00)
Body
WHEREAS, on June 1, 2020, ordinance 1205-2020 was passed authorizing entering into contracts with Woolpert Inc. and EMHT to provide professional GIS services in support of the Departments of Public Utilities, Public Service, Neighborhoods, Development, and Technology’s GIS applications and projects; and
WHEREAS, both contracts were for one year with two one-year renewal options; and
WHEREAS, the Department of Technology wishes to exercise the first of the two renewal options; and
WHEREAS, the expenditure of up to $376,000.00 for the above described purpose is authorized from the Department of Technology, Information Services Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director of Technology to renew contracts with Woolpert Inc. and EMHT to provide professional GIS services in support of the Departments of Public Utilities, Public Service, Neighborhoods, Development, and Technology’s GIS applications and projects; Now Therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to renew contracts with Woolpert Inc. for up to $346,000.00 and EMH&T for up to $30,000.00 for professional services in support of the Departments of Public Utilities, Public Service, Neighborhoods, Development, and Technology’s GIS applications and projects for a period of one year, from June 15, 2021 to June 15, 2022.
SECTION 2. That the expenditure of $376,000.00, or so much so much thereof as may be necessary, is hereby authorized to be expended pursuant to renewed contracts authorized in Section 1 as follows in the attachment to this ordinance. (see 0927-2021EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or all contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.