Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTC) for the option to purchase Marking Paint, Chalk and Tools with Applied Industrial Technologies, High Performance Products LLC, and Ferguson U.S. Holdings, Inc. The contract will be used by various City agencies to provide marking paint, chalk and tools. Marking paint, chalk, barricade tape, and flags are used to mark sidewalks, roads, construction sites and playing fields. The term of the proposed option contract would be approximately three (3) years, expiring April 30, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 18, 2021. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ017801). Six (6) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Applied Industrial Technologies, CC# 006401 expires 5/2/2021, Items 10-120 and 200-250, $1.00
Ferguson U.S. Holdings, Inc., CC# 034489 expires 4/8/2023, Items 10-90, 130-190 and 220-250, $1.00
High Performance Products LLC, CC# 033653 expires 4/8/2023, Items 10-90, $1.00
Total Estimated Annual Expenditure: $50,000.00, Various City Agencies
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to ensure an uninterrupted supply of these materials for the upcoming construction and recreation seasons.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into three (3) contracts for the option to purchase Marking Paint, Chalk and Tools with Applied Industrial Technologies, Ferguson U.S. Holdings, Inc. and High Performance Products LLC; to authorize the expenditure of $3.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($3.00).
Body
WHEREAS, the Marking Paint, Chalk and Tools UTC will provide for the purchase of marking paint, barricade tape and flags used to mark sidewalks, roads, construction sites and playing fields; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 18, 2021 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of various City agencies in that it is necessary to authorize the Finance and Management Director to immediately enter into three (3) Universal Term Contracts for the option to purchase Marking Paint, Chalk and Tools, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase Marking Paint, Chalk and Tools in accordance with Request for Quotation RFQ017801 for a term of approximately three (3) years, expiring April 30, 2024, with the option to renew for one (1) additional year, as follows:
Applied Industrial Technologies, Items 10-120 and 200-250, $1.00
Ferguson U.S. Holdings, Inc., Items 10-90, 130-190 and 220-250, $1.00
High Performance Products LLC, Items 10-90, $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.