Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Fiber Optic Cable Location Services with USIC Locating Services, LLC.??? ? The Department of Technology is the sole user for fiber location services. This contract provides routine network cable location services. These services respond to 811 Call Before You Dig requests. The term of the proposed option contract would be approximately three years, expiring May 31, 2024, with the option to renew for two (2) additional one year terms. The Purchasing Office opened formal bids on October 20, 2020. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ016458). Two bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
USIC Locating Services????, LLC CC# 034818 expires 2/4/23. All Services, $1.00
Total Estimated Annual Expenditure: $500,000, The Department of Technology, the sole user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because network cable location services safeguard the City fiber network.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670. The Department of Technology will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
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