Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract for the purchase of four 50 ft bucket trucks for the Department of Public Service, Division of Traffic Management.
The Department of Public Service, Division of Traffic Management, is responsible for using bucket trucks when working on various traffic control devices throughout the city. The Division has a need to replace four 50 ft bucket trucks. The Division of Traffic Management will be exchanging brass tags 21812, 21813, 23702, and 24726, all of which have reached the end of their useful life of 10 year old, for the purchase of four 50 ft bucket trucks. The City has a multiple year Universal Term Contract for this equipment with Altec, Inc.
The following Purchase Agreement association requires approval by City Council in order to expend more than $100,000.00 on a Universal Term Contract, per City Code 329.19(g):
Altec, Inc., PA004943, bucket trucks, expires 12/31/2022.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Altec, Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Altec, Inc. is CC025767 and expires 2/6/2022.
3. FISCAL IMPACT
Funds are budgeted, available, and appropriated for this expenditure within the Municipal Motor Vehicle Tax Fund.
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation to prevent a shortage of bucket trucks used for traffic line maintenance.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of four 50 ft bucket trucks from Altec, Inc.; to authorize the expenditure of up to $996,808.00 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($996,808.00)
Body
WHEREAS, the Department of Public Service, Division of Traffic Management, is responsible for using it when working on various traffic control devices.; and
WHEREAS, the Purchasing Office established PA004943 for bucket trucks, with Altec, Inc.; and
WHEREAS, the Division of Traffic Management desires to purchase four 50 ft bucket trucks to using it when working on various traffic control devices.; and
WHEREAS, the Director of Finance and Management will associate all general budget reservations with the appropriate universal term contracts with Altec, Inc. in accordance with the terms, conditions and specifications of PA004943 on file in the Purchasing Office; and
WHEREAS, it is necessary to authorize the expenditure of up to $996,808.00 with Altec, Inc. for the purchase of the four 50 ft bucket trucks; and
WHEREAS, City Council approval is required to expend more than $100,000.00 on a Universal Term Contract without bidding the purchase; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the purchase of said units to prevent a shortage of bucket trucks and to use it when working on various traffic control devices, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That, in accordance with City Code Section 329.19(g), the expenditure of more than $100,000.00 with Altec, Inc., on Universal Term Contract PA004943 for bucket trucks, is hereby authorized.
SECTION 2. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of four 50 ft bucket trucks for the Division of Traffic Management.
SECTION 3. That the expenditure of $996,808.00 or as much thereof as may be necessary is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5913 (Division of Traffic Management), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.