Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing contract for the option to obtain Aquiire Marketplace Software, with Coupa Software, Inc. This is an electronic catalog administered by the Purchasing Office. It is made available to City staff, allowing them to purchase items from universal term contracts. Currently, there are over 400 contracts containing over 5 million items in the electronic catalog. The electronic catalog aggregates catalog content from City universal term contracts and externally manages the content from a single site and was the source for over 34,000 universal term contract catalog purchases orders in 2020.
The original contract, PO184747 was established with a waiver of competitive bidding in accordance with and authorized under Ordinance Number 1963-2019. The current agreement authorized under Ordinance Number 1159-2020 will expire June 20, 2021. The original waiver of competitive bidding was requested since the Aquiire Marketplace software has the only known catalog with real time search capability of vendor’s online catalogs. It is also important to continue functionality and compatibility with the City’s current financial planning system Microsoft D365.
In accordance with the contract specifications, the City and Coupa Software, Inc. can renew the contract for an additional two, one-year terms subject to mutual agreement and approval of proper City Authorities. This will be the second renewal under the contract. The new contract expiration date will be June 20, 2022.
Coupa Software, Inc. - CC030001 - Expires March 11, 2023
Total Estimated Annual Expenditure: $207,375.00, Division of Finance and Management, primary user.
This company is not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
FISCAL IMPACT: This ordinance authorizes the expenditure of $207,...
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