Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement(s) for the purchase of general contracting for maintenance, service, repairs and renovations for the Division of Facilities Management. These suppliers will provide repair services, as well as small-scale renovation services for city facilities under the purview of the Facilities Management Division.
Suppliers:
2K General Co. Vendor Number #005739 Exp. 7/13/2022
Elford Inc. Vendor Number# 006059 Exp. 5/27/2022
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: This ordinance authorizes an expenditure of $500,000.00 collectively from the General Fund, Public Safety Bond Fund, and the Construction Management Capital Improvement Fund for the repair and small-scale renovation of city facilities under the purview of the Facilities Management Division. An amendment to the 2020 Capital Budget and the transfer of funds within Safety's Capital Funds will be necessary.
$450,000 was spent in 2020.
$870,000 was spent in 2019.
EMERGENCY DESIGNATION: Emergency designation is requested to avoid the delay of purchasing general contracting for maintenance, service, repairs and renovations. This will allow the Division of Facilities Management to continue to secure general contracting services for various projects of the Facilities Management, or to provide such services to other divisions who request and are not serviced by the Facilities Management in-house staff.
Title
To authorize the amendment of the 2020 Capital Improvement Budget; to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) for the purchase of general contracting for maintenance, service, repairs and renovations, with 2K General Co. and Elford Inc. for the Division of Facilities Management; to authorize the transfer of $187,897.13 within the Public Safety Capital improvement Budget; to authorize the expenditure of $100,000.00 from the General Fund; to authorize the expenditure of $300,000.00 from the Public Safety Bond Fund; to authorize the expenditure of $100,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($500,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contract Purchase Agreements for the purchase of general contracting for maintenance, service, repairs and renovations with 2K General Co. and Elford Inc.; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreements; and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget, and authorize the transfer of funds between projects within the Public Safety Voted Bond Fund; and
WHEREAS, an expenditure of $500,000.00 or so much there of as may be needed, is necessary for the purchase of general contracting for maintenance, service, repairs and renovations; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of general contracting for maintenance, service, repairs and renovations without delay, to allow the Division of Facilities Management to continue to provide general contracting services for various projects, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of general contracting for maintenance, service, repairs and renovations with 2K General Co. and Elford Inc.
SECTION 2. That the 2020 Capital Improvement Budget be amended in Fund 7701 as follows:
Project Name/ Project Number /Current Authority /Revised Authority /Difference
Fire Station #16 / P340153-100000/ $187,898 /$0/ ($187,898)
Fire Facility Renovation voted carryover/ P340103-100000/$15,448/ $203,346/$187,898
SECTION 3. That the transfer of $187,897.13 is hereby authorized within the Public Safety Voted Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $100,000.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the general fund, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $300,000.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Public Safety Bond Fund 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $100,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Construction Management Capital Improvement Fund 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.