Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Department of Public Safety with DLZ Architecture, Inc. for a feasibility study that will conduct a professional space planning and programming services to evaluate the two-story, 65,282 square foot facility located at 757 Carolyn Avenue.
This project will determine the most efficient space utilization and stacking of the building to enhance communication and efficiency for the Department of Public Safety. The study will assess the facility's ability to meet the required needs of the location, including but not limited to a potential site for real time crime center, an emergency operations center, 911 Call Center and safety dispatching, a north office for the Division of Fire, and other options provided through the study.
The Department of Finance and Management, on behalf of the Department of Public Safety, solicited Request for Proposals for a feasibility study that will conduct a professional space planning and programming services that will evaluate a two-story facility. The project was formally advertised on Vendor Services website. On December 17, 2020 the city received six (6) responses (0 AS1, 2 WBE, 1 MBE, 1 MBR) as listed. All proposals were deemed responsive and were fully evaluated by the Evaluation Committee:
|
Company |
City |
AS1/FBE/MBE/WBE |
|
DLZ Architecture, Inc. |
Columbus |
MBR |
|
Abbot Studios |
Columbus |
EBOCC |
|
BBCO Design |
Delaware |
WBE |
|
Moody Nolan |
Columbus |
MBE |
|
MS Consultants, Inc. |
Columbus |
EBOCC |
|
Schooley Caldwell |
Columbus |
WBE |
DLZ Architecture, Inc. received the highest score by the evaluation committee and it is therefore recommended that they be awarded the feasibility study of the 757 Carolyn Avenue contract.
DLZ Architecture, Inc. Contract Compliance No. 31-1268980, expiration date February 28, 2023.
Emergency legislation is being requested so that the company may begin studying the potential uses of the land at the earliest time possible. The City would like to the opportunity to form options and potential uses of this property.
Fiscal Impact: This legislation authorizes the appropriation and expenditure of $209,659.45 from the Law Enforcement Contraband Seizure Fund with DLZ Architecture, Inc. for a feasibility study that will encompass professional space planning and programming services at 757 Carolyn Avenue.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Department of Public Safety with DLZ Architecture, Inc. for a feasibility study that will encompass professional space planning and programming services at 757 Carolyn Avenue; and to authorize the appropriation and expenditure of $209,659.45 from the Law Enforcement Contraband Seizure Fund and to declare an emergency. ($209,659.45)
Body
WHEREAS, the Finance and Management Department, on behalf of the Department of Public Safety desires to enter into a contract for a feasibility study that will encompass professional space planning and programming services at 757 Carolyn Avenue; and
WHEREAS, formal bids were solicited by the Office of Construction Management and the City received six bids on December 17, 2020; and
WHEREAS, six firms submitted bids and DLZ Architecture, Inc. achieved the highest score from the evaluation committee; and
WHEREAS, the Department of Public Safety has approved the use of the Law Enforcement Contraband Seizure Funds for a feasibility study that will conduct a professional space planning and programming services to evaluate the two-story, 65,282 SF Facility located at 757 Carolyn Avenue; and
WHEREAS, the use of the Law Enforcement Contraband Seizure Funds will focus on conducting a feasibility study for a professional space planning and programming services that will determine the most efficient space utilization and stacking of the building to enhance communication and efficiency for the Department of Public Safety; and
WHEREAS, it is necessary to authorize the expenditure of $209,659.45 from the Law Enforcement Contraband Seizure Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Finance and Management Director, on behalf of the Department of Public Safety to enter into a contract with DLZ Architecture, Inc. so that a feasibility study will be conducted for professional space planning and programming services at 757 Carolyn Avenue; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to enter into a contract with DLZ Architecture for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Department of Public Safety with DLZ Architecture, Inc. for a feasibility study that will conduct professional space planning and programming services at 757 Carolyn Avenue.
SECTION 2. That the appropriation and expenditure of $209,659.45, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Law Enforcement Contraband Seizure Fund 2219, in Object Class 03 - Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.