Explanation
BACKGROUND: The Department of Finance and Management desires to enter into an Intergovernmental Agreement, as permitted under Ohio Revised Code Section 9.482, with other political subdivisions for technology disposal services as part of the City's commitment to shared regional cooperation.
This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase technology disposal services with Columbus Micro Systems, Inc. The Department of Technology is the primary user for technology disposal. Monitors, hard drives, and keyboards are disposed of securely in an environmentally responsible manner. The term of the proposed option contract would be approximately three (3) years, expiring February 15, 2024, with the option to renew for two (2) additional one year terms. Solid Waste Authority of Central Ohio (SWACO) opened formal bids on August 12, 2020. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as selected by SWACO:
Columbus Micro Systems, Inc., CC# 035083 expires March 4, 2023, All services, $1.00
Total Estimated Annual Expenditure: $0, component value offsets disposal charges incurred by the Department of Technology, the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the City needs responsible disposal of obsolete technology items.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670. Department of Technology and city agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Technology Disposal with Columbus Micro Systems, Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($1.00).
Body
WHEREAS, the Technology Disposal UTC will provide for the responsible disposal services for obsolete computer equipment; and,
WHEREAS, the SWACO advertised and solicited formal bids on August 12, 2020, and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract with Columbus Micro Systems, Inc. for the option to purchase Technology Disposal because the City needs responsible disposal of obsolete technology items, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Technology Disposal in accordance with Ohio Revised Code Section 9.482 for a term of approximately three (3) years, expiring February 15, 2024, with the option to renew for two (2) additional years, as follows:
Columbus Micro Systems, Inc., All services, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.