Explanation
BACKGROUND: The purpose of this legislation is to return $377.90 to the U.S. Department of Housing and Urban Development (HUD) for Home Investment Partnership Grant (HOME) funds reimbursed in fiscal year 2020. HUD requires grantees to regularly reconcile the personnel expenditures charged to the grant to actual hours worked. After completing the final 2020 reconciliation of HOME administrative expenditures, it was discovered that the City should have reported less in expenditures than the amount that was drawn down and disbursed. Per 2 CFR 200, the City must remit any funds due as a result of refunds, corrections, or other actions to the grantor. The funds will be returned to the City’s Line of Credit with HUD and available for future use on HOME projects.
FISCAL IMPACT: The Department of Development fiscal office has completed the necessary expense corrections to correctly account for the actual grant expenditures and funding in the amount of $377.90 is available.
Title
To authorize the transfer of appropriation of $377.90 within the HOME Entitlement Fund 2201 from the Department of Development to the Department of Finance and Management; and to authorize the Director of the Department of Finance and Management to expend $377.90 from the HOME Fund 2201 for payment of returned funds to the U.S. Department of Housing and Urban Development. ($377.90)
Body
WHEREAS, federal regulations require grantees to return funds due to corrections on funds disbursed from a federal awarding agency; and
WHEREAS, payments from the U.S. Department of Housing and Urban Development for 2020 HOME administrative expenditures have been reimbursed and deposited into the HOME entitlement fund; and
WHEREAS, the City has determined that a portion of the HUD payments for 2020 HOME administrative expenses must be returned due to a financial correction; and
WHEREAS, it is necessary to authorize the transfer of appropriation of $377.90 within the HOME Fund 2201; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director to expend such amounts as required for payment of returned funds totaling $377.90; Now, Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $377.90 or so much thereof as may be needed, is hereby authorized within Fund 2201 (HOME), from Dept-Div 44-10 (Housing), G451903 (2020 HOME grant), object class 01 (Personnel) to Dept-Div 45-01, G451903 (HOME 2020 grant), object class 05 (Other) per the account codes in the attachment to this ordinance
SECTION 2. That the expenditure of $377.90 or so much thereof as may be needed, is hereby authorized in Fund 2201 (HOME), Dept-Div 45-01, G451903 (2020 HOME grant), in object class 05 (Other) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure authorized in Section 2 shall be in the form of a warrant payment to HUD and this amount shall be returned to the City’s Line of Credit for future use.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.