Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish four (4) Universal Term Contracts (UTC) for the option to purchase Janitorial Supplies with Carmen’s Distribution System, Inc., Hillyard Inc., Key 4 Cleaning Supplies Inc., and Friends Business Source. These contracts will be used City Wide to provide janitorial supplies as needed for City of Columbus. Mops, brooms, deodorizers, and trash bags are used throughout City of Columbus facilities. The term of the proposed option contracts would be approximately three (3) years, expiring August 30, 2024 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 18, 2021. In addition, the expenditure of $4.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ017870). Nine (9) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Carmen’s Distribution System, Inc. CC #005749, expires 01/22/2023, All Items, $1.00
Hillyard Inc., CC #008070, expires 04/15/2023, All Items, $1.00
Key 4 Cleaning Supplies, Inc., CC #005308, expires 12/10/2021, All Items, $1.00
Friends Business Source., CC# 006796 expires 04/20/2022, All Items, $1.00
Total Estimated Annual Expenditure: $300,000, City wide users.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance to ensure a reliable supply of janitorial materials for use throughout all of the City of Columbus Facilities.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Finding...
Click here for full text