Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to re-establish funding for purchase orders issued from a Universal Term Contract (UTC) that has been previously established by the Purchasing Office.
Mike Albert Leasing, Inc. vendor#0214442, PA002701 - Electric Vehicles UTC - expired 9/30/2019 - ($1,231,327.29 estimated)
Ordinance 1556-2019 authorized the Director of Finance and Management to establish purchase orders with Mike Albert Fleet Solutions for the acquisition of fifty-eight (58) battery electric and plug in hybrid electric vehicles as part of the Smart City program, for use by various City of Columbus Departments and Divisions. The Fleet Management Division was authorized to purchase and place into service 11 Kia NIRO, 22 Nissan Leaf and 25 Toyota Prius vehicles. Placement of these units was to meet and/or exceed the Mayor’s Green Fleet Action Plan by further reducing harmful carbon emissions and Green House Gases in Central Ohio and is in accordance with the commitments to the Smart City Program.
The Department of Public Service set up two (2) Purchase Orders to procure a total of seven (7) Nissan Leafs - three (3) for the Division of Design and Construction (DODC), and four (4) for the Parking Services Division (PSD):
PO180446-1 $70,623.90 DODC
PO180313-1 $94,165.20 PSD
Total: $164,789.10
All the Nissan Leafs for both Divisions were received and put into use by the City’s Fleet Management Division, and currently are in use by the Department of Public Service. Unfortunately, due to the City’s year end Purchase Order cleanup process, both purchase orders were cancelled. This error removed the remaining funds encumbered by the purchase orders and closed the purchase orders, making them unusable for paying invoices. It is necessary to re-encumber funds in the amount of $77,821.00, the balance that should still be available on the cancelled purchase orders, and issue a new purchase order for this amount so ...
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