Explanation
BACKGROUND:
This legislation authorizes the Finance and Management Director to issue a purchase order to Sub-Aquatics Inc. dba Breathing Air Systems for the purchase and installation of a replacement compressor system for the Columbus Division of Fire's Training Complex. The compressor system is used extensively by the Training Bureau for the refilling of recruit self contained breathing apparatus (SCBA) for live fire training. The current compressor system, installed in 2009, is outdated and out of service due to the absence of replacement parts to accommodate repair.
BID INFORMATION:
Informal bids were solicited by the Purchasing Office via RFQ018366, with Sub-Aquatics Inc. dba Breathing Air Systems submitting the lowest, best, responsive and responsible bid of $44,860.00; Sub-Aquatics Inc. dba Breathing Air Systems / Vendor #004349 / FID #310816610.
EMERGENCY DESIGNATION: Emergency action is requested as funds are needed immediately so that the purchase and installation of this new compressor system can commence upon passage of this ordinance and confirmation of the purchase order.
FISCAL IMPACT: This ordinance authorizes the purchase of a replacement compressor system from Breathing Air Systems for $44,860.00 for the Division of Fire. The ordinance also authorizes the amendment and transfer of funds within Public Safety's Capital Improvement Budget.
Title
To authorize and direct the City Auditor to transfer $44,860.00 within Public Safety's Bond Fund; to authorize the Finance and Management Director to issue a purchase order to Sub-Aquatics Inc. dba Breathing Air Systems in the amount of $44,860.00 for the purchase and installation of a compressor system for the Division of Fire's Training Bureau; to amend the 2020 Capital Improvement Budget; to authorize the expenditure of $44,860.00 from the Safety Voted Bond Fund; and to declare an emergency. ($44,860.00)
Body
WHEREAS, a need exists within the Fire Division to purchase a replacement compressor system for use by the Division of Fire's Training Bureau; and,
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget to accommodate this purchase; and,
WHEREAS, it is necessary to authorize the Director of Finance and Management to issue a purchase order to Sub-Aquatics Inc. dba Breathing Air Systems Equipment for the purchase of said compressor system per the Purchasing Office's informal bid solicitation RFQ018366; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is immediately necessary to authorize this purchase from the Safety Voted Bond Fund, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvement Budget is hereby amended as follows in order to provide sufficient budget authority for this ordinance.
Fund / Project / Project Name / Current / Change / Amended
Fund 7701; P340150-100000; Fire Apparatus - Medics (Voted 2016) / $233,028 / -$44,860 / $188,168
Fund 7701; P340123-100000; Fire Equipment (Voted 2016) / $0 / $44,860 / $44,860
SECTION 2. That the City Auditor is hereby authorized and directed to transfer said funds within the Safety Voted Bond Fund at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the transfer of $44,860.00 or so much thereof as may be needed, is hereby authorized within the Safety Voted Bond Fund 7701 per the account codes in the attachment to this ordinance.
SECTION 4. That the Finance and Management Director be and is hereby authorized to issue a purchase order to Sub-Aquatics Inc. dba Breathing Air Systems for the purchase and installation of a replacement compressor system for the Division of Fire's Training Bureau in the amount of $44,860.00 as per informal bid solicitation RFQ018366 by the Purchasing Office.
SECTION 5. That the expenditure of $44,860.00, or so much thereof as may be needed, is hereby authorized from the Safety Voted Bond Fund 7701 per the account codes in the attachment to this ordinance.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering such project that the project has been completed and the monies are no longer required for such project.
SECTION 8. That all funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.