Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Polymer with Polydyne, Inc. and Solenis LLC. The Division of Sewerage and Drainage is the sole user of Polymer, which is used as a sludge conditioner in sludge thickening and de-watering centrifuge processes at the Southerly and Jackson Pike Wastewater Treatment Plants. The term of the proposed option contracts is approximately three years, expiring May 31, 2024, with the option to renew for two (2) additional years. The Purchasing Office opened formal bids on March 11, 2021. Each vendor was asked to bid seven (7) different polymer products. Testing was then conducted at both treatment plants to determine the products which are most effective and the associated rate, in order to determine the overall lowest net price for each plant. The award is only for a total of 3 products. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ017726). A total of two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Polydyne, Inc., CC# 006874 expires March 3, 2023, Items 2 and 7, $1.00
Solenis, LLC, CC# 019949 expires November 12, 2022, Item 5
Total Estimated Annual Expenditure: $1,965,000, Division of Sewerage and Drainage, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to ensure an uninterrupted supply of this vital wastewater treatment product.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670. The Sewerage and Drainage Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures of approximately $1.9 million.
Title
To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase Polymer with Polydyne, Inc. and Solenis, LLC; to authorize the expenditure of $2.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($2.00).
Body
WHEREAS, this Polymer UTC will provide for the purchase of Polymer, which is used in the centrifuge treatment process at the Wastewater Treatment Plants; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 11, 2021 and selected the two (2) overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Polymer to ensure an uninterrupted supply of this vital wastewater treatment product, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase Polymer in accordance with Request for Quotation RFQ017726 for a term of approximately three years, expiring May 31, 2024, with the option to renew for two (2) additional years, as follows:
Polydyne, Inc., Items 2 and 7, $1.00
Solenis, LLC, Item 5, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.