Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Truck Spring Repair Services with Frame and Spring, Inc. The Division of Fleet Management is the primary user for Truck Spring Repair Services. Truck Spring Repair Services are used to maintain City vehicles. The term of the proposed option contract will be approximately two (2) years, expiring June 30, 2023, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 22, 2021. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ018160). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Frame and Spring, Inc., CC# 005201 expires 3/10/2023, All Items, $1.00
Total Estimated Annual Expenditure: $75,000.00, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to maintain uninterrupted access to these services.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Truck Sp...
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