Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to enter into a contract with Helicopter Minit-Men Inc. in the amount of $898,666.50 for the maintenance of the Division of Police’s helicopter fleet. The Division of Police needs a helicopter maintenance and service agreement for the City owned police helicopters. The agreement will be used to repair and maintain the fleet of Police helicopters. The agreement shall meet the criteria and standards related to aviation maintenance, as set forth in the Airborne Law Enforcement Accreditation Certification process.
Bid Information: Formal Bid # RFQ015260 was opened on April 9, 2020. Only one response was received and that bid was from Helicopter Minit-Men, Inc. A Formal Bid Section 3.4.8 allows for an option of three (3) one (1) year renewals, making the overall contract length a potential four (4) years.
This is the first renewal of three allowed.
This bidder is a majority business entity.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No: CC004181 is in the process of being updated.
FISCAL IMPACT: This ordinance authorizes an expenditure of $898,666.50 from the General Fund for a helicopter maintenance contract. $1,198,222.00 is budgeted in the 2021 Police General Fund for this expense. In 2020, the Division spent or encumbered $1,263,666. In 2019, the Division spent or encumbered $1,064,500.00. In 2018, the Division spent or encumbered $775,500.00.
Title
To authorize and direct the Director of Public Safety to enter into contract for helicopter maintenance with Helicopter Minit-Men, Inc. for the Division of Police; to authorize the expenditure of $898,666.50 from the General Fund ($898,666.50)
Body
WHEREAS, the Director of Public Safety, Division of Police, has a need to enter into a contract for helicopter maintenance with Helicopter Minit-Men, Inc.; and,
WHEREAS, Helicopter Minit-Men, Inc. was the only bidder on bid # RFQ015260. This is the first renewal of three allowed; and,
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Safety, Division of Police, to authorize the Director to enter into a contract for helicopter maintenance with Helicopter Minit-Men, Inc. so that necessary maintenance and repairs may continue, thereby preserving the public peace, property, health, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be, and is hereby, authorized and directed to enter into contract with Helicopter Minit-Men, Inc. for helicopter maintenance for the Division of Police.
SECTION 2. That the expenditure of $898,666.50, or so much thereof as may be needed, is hereby authorized in the General Fund in object class 03 contractual services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.