Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Sensit Gas Monitors, Accessories and Parts for the specified gas monitors. The Division of Fire is the primary user. Sensit Gas Monitors are used by Fire Fighters to detect and alert users of dangerous gases in work areas at emergency scenes. The term of the proposed option contract would be approximately three (3) years, expiring July 31, 2024, with the option to renew for one (1) additional one (1) year period. The Purchasing Office opened formal bids on April 15, 2021. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ018131). One (1) bid was received.
The Purchasing Office is recommending award to the responsive, responsible and best bidder as follows:
Municipal Emergency Services: CC026749; Items 1-78; $1.00
Total Estimated Annual Expenditure: $50,000.00, Division of Fire, the primary user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish an option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sensit Gas Monitors, Accessories and Parts with Municipal Emergency Services; to authorize the expenditure of $1.00 to establish the contract from the General Fund. ($1.00).
Body
WHEREAS, the Sensit Gas Monitors UTC will provide for the purchase of Sensit Gas Monitors, Accessories and Parts used to detect and alert users of dangerous gases in work areas throughout the City; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 15, 2021 and selected Municipal Emergency Services as the responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Recreation and Parks to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Sensit Gas Monitors, Accessories and Parts with Municipal Emergency Services; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Sensit Gas Monitors in accordance with Request for Quotation RFQ018131 for a term of approximately three (3) years, expiring July 31, 2024, with the option to renew for one additional one (1) year period, as follows:
Municipal Emergency Services: Items 1-78; $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.