Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with General Maintenance and Engineering Company for the Roof Renovations 2020-2021 Project. The contract amount is $1,701,500.00, with a contingency of $167,000.00, for a total of $1,868,500.00 being authorized by this ordinance.
Each year, the Recreation and Parks Department plans to replace roofs that are no longer able to be repaired. This is an ongoing improvement program to make sure our buildings are kept in good condition and safe from the elements.
The 2020-2021 Roof Renovation Project includes the following locations:
Beatty Community Recreation Center
Columbus Recreation and Parks Department Warehouse
Driving Park Community Recreation Center
Schiller Community Recreation Center
Willis Athletic Complex
Berliner Athletic Complex
Marion Franklin Recreation Center
Shadeville Nursery
Goodale Park Shelterhouse
Vendor Bid/Proposal Submissions (ODI designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on March 3, 2021 and received by the Recreation and Parks Department on March 23, 2021. This project was also picked up by various local and regional plan rooms and distributed to their membership. Bids were received from the following companies:
General Maintenance and Engineering Company (MAJ): $1,701,500.00
JB Roofing (MAJ): $2,018,058.23
Commercial Painting (MAJ): N/A
After reviewing the bids that were submitted, it was determined that General Maintenance and Engineering Company was the lowest and most responsive bidder. General Maintenance and Engineering Company and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
General Maintenance and Engineering Company
1231 McKinley Avenue, Columbus, OH, 43222
Gregory Hilling, (614) 279-8611
Contract Compliance Number, Tax ID: 006022, 31-4188545
Contract Compliance Expiration Date: January 19, 2023
Emergency Justification: Emergency action is requested as there is a limited window for temperature and weather appropriate construction of roof improvements prior to the end of 2021.
Benefits to the Public: The project will continue the department’s long range plan to improve departmental facilities for continued use and enjoyment by the public for many years.
Community Input/Issues: The community has expressed the desire for well-kept facilities and amenities through public workshops, social media, and direct contact with City staff.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project supports the department’s Master Plan by helping to ensure that facilities remain safe and user friendly.
Fiscal Impact: $1,868,500.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 and 7712 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with General Maintenance and Engineering Company for the Roof Renovations 2020-2021 Project; to authorize the transfer of $1,868,500.00 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2020 Capital Improvements Budget; to authorize the expenditure of $1,868,500.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($1,868,500.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks Department to enter into contract with General Maintenance and Engineering Company for the Roof Renovations 2020-2021 Project; and
WHEREAS, it is necessary to authorize the transfer of $1,868,500.00 within the Recreation and Parks Voted Bond Fund 7702 and 7712; and
WHEREAS, it is necessary to authorize the amendment of the 2020 Capital Improvements Budget Ordinance 2521-2020 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $1,868,500.00 from the Recreation and Parks Voted Bond Fund 7702 and 7712; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with General Maintenance and Engineering Company as there is a limited window for temperature and weather appropriate construction of roof improvements prior to the end of 2021, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with General Maintenance and Engineering Company for the Roof Renovations 2020-2021 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $1,868,500.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 and 7712 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2020 Capital Improvements Budget Ordinance 2521-2020 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P511000-100000; Renovation - Misc. (SIT Supported) / $2,599,924 / ($1,045,000) / $1,554,924
Fund 7702; P511008-100000; Roof Improvements (SIT Supported) / $650,000 / ($650,000) / $0
Fund 7712; P511000-100000; Renovation - Misc. (SIT Supported) / $153,844 / ($23,500) / $130,344
Fund 7712; P511008-100000; Roof Improvements (SIT Supported) / $150,000 / ($150,000) / $0
Fund 7702; P511008-202001; Roof Renovations 2020-2021 (SIT Supported) / $0 / $1,695,000 / $1,695,000
Fund 7712; P511008-202001; Roof Renovations 2020-2021 (SIT Supported) / $0 / $173,500 / $173,500
SECTION 7. For the purpose stated in Section 1, the expenditure of $1,868,500.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 and 7712 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.