Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to execute agreements with and to accept grant funds from the Ohio Department of Transportation (ODOT), and to administer said grant funds in accordance with the terms and conditions of that award, and to refund any unused funds to grantor after the grant period ends if final accounting determines a refund is owed. A separate ordinance will be submitted to Council to expend awarded grant funds and to encumber and expend necessary City funds in connection with the Intersection - SR 161 at Karl Road FRA-SR 161-12.04 project, PID 110436.
The aforementioned project encompasses the reconstruction of Karl Road and the installation of a concrete median and mini-roundabout. Other improvements include upgrading the signal at SR 161, new curb and gutter, sidewalk, lighting, and drainage.
In connection with the Highway Safety Inspection Program, ODOT awarded the City up to $2,210,000.00 to pay for right of way and planned improvements. ODOT will pay 100% of the cost of the right of way acquisition and construction improvements, with the City assuming responsibility for any enhancements beyond what ODOT considers necessary for the project. The City will also pay for post construction BMPs costs associated with the project to be submitted to council at a later time.
2. FISCAL IMPACT
None at this time; a separate ordinance authorizing the expenditure of funds to support anticipated right or way and construction costs will be submitted to City Council at a later date.
3. EMERGENCY DESIGNATION
Emergency action is requested to prevent unnecessary delays in the completion of the aforementioned project.
Title
To authorize the Director of Public Service to execute agreements with the Ohio Department of Transportation and to accept and expend funding from the Ohio Department of Transportation relative to the Intersection - SR161 at Karl Rd FRA-SR 161-12.04 project, PID 110436; to authorize the return of any unused funds, if necessary; and to declare an emergency. ($0.00)
Body
WHEREAS, the Department of Public Service is involved in the Intersection - SR161 at Karl Rd FRA-SR 161-12.04 project, PID 110436, which encompasses the reconstruction of Karl Road and the installation of a concrete median and mini-roundabout and other various improvements; and
WHEREAS, the Ohio Department of Transportation, has agreed to reimburse the City for eligible right or way and construction costs with the exception of BMPs at 100% relative to that effort; and
WHEREAS, this ordinance authorizes the Director of Public Service to execute agreements with and to accept funding from ODOT to support work performed as part of the aforementioned effort; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter agreements with the Ohio Department of Transportation in order to prevent unnecessary delays in the completion of the aforementioned public improvements, thereby preserving the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to enter into agreements with the Ohio Department of Transportation to facilitate the acceptance and expenditure of funds to support work performed as part of Intersection - SR161 at Karl Rd FRA-SR 161-12.04 project, PID 110436.
SECTION 2. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with the ordinance.
SECTION 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 4. That at the end of the agreement period, any repayment of unencumbered balances required by ODOT is hereby authorized and any unused City match monies may be transferred back to the City fund from which those funds originated in accordance with all applicable agreements.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.