Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish Universal Term Contracts (UTCs) for the option to purchase Auto Body Repair Services with Dick Masheter Ford Inc., Fyda Freightliner Columbus Inc., Keen’s Body Shop Inc., Skinner Diesel Services Inc., A-Tec Auto Body LLC, and Roush Ford. The Division of Fleet Management is the primary user of Auto Body Repair Services. Auto Body Repair Services are used to repair City vehicles. The term of the proposed option contracts would be approximately two (2) years, expiring June 30, 2023, with the option to renew for one (1) additional year. In addition, the expenditure of $6.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Code 329 relating to competitive bidding, (Request for Quotation No. RFQ017656). The Purchasing Office opened formal bids on April 22, 2021. Six (6) bids were received. A waiver is requested for the award to Keen’s Auto Body Inc. The company submitted their pricing as an attachment to the bid response rather than quoting within the lines of the RFQ as requested in an amendment to the RFQ. The City was unable to open the and read the attachment due to technology issues and therefore had to ask the company to provide the information via Email.
The Purchasing Office is recommending award to lowest, responsible and best bidders as follows:
Dick Masheter Ford Inc., CC# 004265 expires 10/15/2022, Items 1, 2, 5, 6, $1.00
Fyda Freightliner Columbus Inc., CC# 004301 expires 7/17/2022, Items 2 - 4, $1.00
Keen’s Body Shop Inc., CC# 004390 expires 4/16/2022, Items 1 - 6, $1.00
Skinner Diesel Services Inc., CC# 004732 expires 4/29/2023, Items 2 - 4, $1.00
A-Tec Auto Body LLC, CC# 025390 expires 5/13/2022, Items 1, 4, 6, $1.00
Roush Ford, CC# 034937 expires 2/19/2023, Items 1 - 6, $1.00
Total Estimated Annual Ex...
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