Explanation
Background: This legislation authorizes the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement(s) for renovations of the dental clinic laboratory located at Columbus Public Health, 240 Parsons Avenue. The existing UTC is established for the use of two vendors; 2K General and Elford. The Real Estate Management Office will determine which of these vendors is best suited to perform the necessary work to renovate the dental clinic based on proposals from each company.
Suppliers:
2K General Co. Vendor Number #005739 Exp. 7/13/2022
Elford Inc. Vendor Number# 006059 Exp. 5/27/2022
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: Funding for the project is available from the Public Safety GO Bond Fund 7701 ($33,000.00). These funds were sold as part of the 2012 bond sale for Safety and Health and the funds were inadvertently placed in Fund 7701 (Safety) instead of Fund 7706 (Health). Because the purpose clause is correct, these funds can be used for this project.
Emergency Legislation: The dental clinic located at the Columbus Department of Health is in need of several renovations. The project was anticipated to begin in 2020, however, due to the COVID-19 pandemic it was placed on hold as the Columbus Health Department addressed the pandemic throughout 2020. The Department of Finance and Management in coordination with the Columbus Health Department feel the project can now begin and renovate the clinic which includes replacing broken cabinets, tables and counters. Thereore this legislation is requested as an emergency measure in order to avoid any delay of these necessary renovations to the dental clinic laboratory.
Title
To authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance and to establish purchase orders with the appropriate Universal Term Contract Purchase Agreement(s) for the purchase of necessary dental laboratory renovations at 240 Parsons Avenue; to authorize the appropriation and expenditure of $33,000.00 from the Public Safety GO Bond Fund; and to declare an emergency ($33,000.00).
Body
WHEREAS, the Purchasing Office has established Universal Term Contract Purchase Agreements for the purchase of general contracting for maintenance, service, repairs and renovations with 2K General Co. and Elford Inc.; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreements; and
WHEREAS, Columbus Public Health operates a dental clinic located at 240 Parsons Avenue, which has an associated laboratory area; and
WHEREAS, the existing dental laboratory is in need of immediate renovation; and
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to authorize the expenditure of funds for the renovation of the dental laboratory to allow the dental clinic to continue serving the community, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance and to establish purchase orders with the appropriate Universal Term Contract Purchase Agreement(s) for the renovation of the dental laboratory located at 240 Parsons Avenue. Current vendors are as follows:
2K General Co. Vendor Number #005739
Elford Inc. Vendor Number# 006059
SECTION 2. That the expenditure of $33,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved per the accounting codes in the attachment to this ordinance. See Attached File: Ordinance 1165-2021 Funding Attachment.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes necessary to revise the funding source for all contract or contract modifications associated with this ordinance to ensure that this purchase is properly accounted for and recorded accurately on the City’s financial records.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance remaining for this project account to the unallocated balance account within the same fund upon receipt of proper notification from the Department of Finance and Management that the project has been completed and the monies are no longer required for this project.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.