Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTC) for the option to purchase Hydrants and Repair Parts with Ferguson Enterprises, Core & Main, and Site Supply Inc. The Division of Water is the primary user of these items. Hydrants and Repair Parts are used to replace and repair hydrants throughout the City of Columbus service area. The term of the proposed contracts are approximately two years, expiring March 31, 2023, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 30, 2021. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ018485). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Ferguson Enterprises, CC# 009189 expires 3/31/2023, Item#1-22, 87-106, 108-165; $1.00
Core & Main LP, CC#000148 expires 2/24/2023, Item#23-43, 166, $1.00
Site Supply Inc, CC# 005145 expires 9/18/2022, Item#44-73, 75-86, $1.00
Total Estimated Annual Expenditure: $40,000.00, Division of Water as the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because these items are needed to maintain hydrant service.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approv...
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