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File #: 1051-2021    Version: 1
Type: Ordinance Status: Passed
File created: 4/21/2021 In control: Finance Committee
On agenda: 6/7/2021 Final action: 6/10/2021
Title: To authorize the City Auditor to modify the existing contracts with Microsoft Corporation and Dell Marketing LP and provide funding for the support, hosting, and maintenance of Dynamics 365; to authorize the expenditure of up to $791,354.93, from the Department of Technology operating fund; and to declare an emergency ($791,354.93).
Attachments: 1. 1051-2021.pdf
Explanation
To authorize the City Auditor to modify the existing contracts with Microsoft Corporation and Dell Marketing LP and provide funding for the support, hosting, and maintenance of Dynamics 365; to authorize the expenditure of up to $791,354.93, from the Department of Technology operating fund for a total expenditure of $791,354.93; and to declare an emergency ($791,354.93).
The contract included annual renewal provisions for licensing, hosting, maintenance, and support for the Dynamics 365 system manufactured by Microsoft with services provided through Microsoft Corporation. This renewal is for year 3 of a 5 year agreement.
This legislation authorizes the City Auditor to modify and extend the contract authorized by Ordinance no. 0718-2020 for year 3 of the agreement. The cost for this renewal per the contract terms are estimated as follows:

Dynamics 365 Fees 2021
Licensing 713,393.72
Tier 1/Tier 2 Sandbox Dev/Test 73,993.85
Azure *yearly minimum 1,184.28
Visual Studio development licenses 2,783.08
TOTAL through 06/14/2022 791,354.93

Emergency action is requested in order to continue services for the City's financial system, Dynamics 365, without interruption.

FISCAL IMPACT: Funding is available in the Info Services Operating fund, Dept of Technology Operating subfund. PO225951 was issued on 5/20/2020 in the amount of $787,387.57 to cover year 2 licensing, support, hosting and maintenance of Dynamics 365.

CONTRACT COMPLIANCE: The vendor number is 010030 and expires 06/10/2021.

Title
To authorize the City Auditor to modify the existing contracts with Microsoft Corporation and Dell Marketing LP and provide funding for the support, hosting, and maintenance of Dynamics 365; to authorize the expenditure of up to $791,354.93, from the Department of Technology operating fund; and to declare an emergency ($791,354.93).
Body

WHEREAS, it is necessary for the City Auditor to modify t...

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